The Administrative Assistant will manage the administrative tasks of the Iberian office and will support finance and the HR team by performing the following duties:

Tasks

• Manage Reception
• Preparation of Purchase Orders
• Control of basic office services
• Provide standard reports & physical and digital file control
• Contact with Suppliers (Office, Electricity, Public Services, etc.)
• Management of travel agencies
• Purchase of stationery and office supplies
• Petty cash control
• Answer to requests from the audit staff
• Support area of Finance, Human Resources, Operations heads.
• Responsible for Health and Safety of the office building
• Management of medical appointments
• Assist with insurance renewals
• Control and administration of holidays and payroll, including payroll review
• Assist Training Planning (time bank, etc.)
• Support in commission calculation and process management
  
  
  

Requirements

KNOWLEDGE :

• Languages: Spanish fluent and Intermediate English
• Microsoft: Word, Power Point: Intermediate, plus Outlook and Teams
• Employee relations
• Office facilities management
• Exposure to/knowledge of financial accounting systems & HR
• Ability to work in a fast-paced, international environment
  
  
  

PERSONAL QUALITIES:

• Dynamic & proactive
• Service oriented
• Numerate
• Responsible & disciplined
• Analytical capacity
• Teamwork
• Adapting to change
• Communication skills Interest in learning