Are you an experienced Administrative Business Partner/Executive Assistant/Personal Assistant in search for your next career move?

If you are tech savvy, creative, outgoing, and willing to roll up your sleeves and get things done in a fast-paced, rapidly changing environment, we may have the perfect job for you!

We are currently recruiting for Administrative Business Partners for our global client based in Dublin City Centre for a 4 month contract.

Job Description:
* Complete core administrative tasks (e.g., travel management, expense reporting, calendar management, facilities coordination).
* Complete core program management tasks by delivering small- to medium-scale projects or events from initiation through delivery.
* Schedule, maintain, and update calendar events. This includes:
o Proactively scheduling, maintaining, and updating calendar events for the supported executive or team with consideration for time zone differences
o Building in adequate preparation time for events
o Resolving scheduling conflicts
o Responding to requests for scheduling and meetings
o Optimizing calendaring for short- and long-term planning of supported executive and team; making recommendations to support leadership time allocation with respect to calendar and travel
* Execute expense management activities. This includes completing expense reports on behalf of executives, reviewing and processing invoices, expense reports, and purchase orders.
* Assess and advocate for office space, manage requests for space accommodations; liaise with internal partners (e.g., real estate workplace services - REWS) to construct and plan space allocation; may facilitate office moves.
* Prepare meetings for the executive or team:
o Ensure meeting room, equipment, and attendee list are correct and confirmed
o Gather, compile, and create meeting materials (e.g., decks and meeting agendas)
o Ensure meeting materials are aligned with the specific meeting agenda
o Assist with note-taking.
* Plan and organize internal and external programs and events (e.g., team off-sites, business events, tech talks, summits) and manage event logistics (e.g., venues, equipment, swag, entertainment, travel) in collaboration with internal partners and external vendors.
o Complete travel coordination tasks. This includes scheduling and coordinating travel for executive(s) and team(s) in line with preferences, organizing business-related, pre-travel preparation (e.g., visa and passport support, tech support, cultural considerations).

Valued Skills:
* Ability to use calendaring tools and techniques to create, prioritize, and manage the schedule of individuals and groups, including the understanding of scheduling norms, work hours across locations, and other scheduling resources or constraints
* Ability to perform core administrative duties
* Ability to recognize the confidentiality or sensitivity of the information (e.g., personal or business information), and manage highly confidential information and/or situations
* Ability to build trusting, collaborative relationships and rapport with different stakeholders and businesses
* Knowledge of resources for travel planning, such as internal and external travel tools, including the knowledge of international traveling processes or rules (e.g., visas)
* Ability to create accurate, clear, concise, and well-organized content that transfers knowledge to users to meet their needs.
* Ability to communicate and deliver information to a variety of audience types in a manner that is adapted to each learning style, level of understanding, and background.

If the role interests you, please get in touch via email for more details.

If you are interested in other roles or career change, please do not hesitate to contact me too.

Adecco is an equal opportunity employer.


Adecco Ireland is acting as an Employment Business in relation to this vacancy.