Finance & HR Administrator

Background:
The Role: We are now looking for a Finance and HR Administrator that will provide a solid backbone to the organisation for all our financial and personnel aspects. Working closely with our Accounts and Operations Manager and other key staff, they will join a friendly and dynamic team at the cutting-edge of thinking and practice in supporting and measuring service user change.
Outcomes for the role

• Finance processes are accurate and up to date and tasks are completed on time, including the sales and purchase ledgers, bank reconciliation and debtors processes.
• Payroll Management and Adminstration
• Colleagues are supported effectively with finance to enable smooth interactions with clients
• Communication and interactions with colleagues, the Directors and external parties (such as clients, the bank, Accountants) is timely and clear and aimed at making finance operations run smoothly.
• Internal and external systems to support the HR function to work effectively and staff are supported with their queries

Tasks of the role
The Finance & HR Administrator will carry out the following tasks to achieve the defined outcomes:
Finance

• Sales Ledger: raise accurate and timely invoices, payment of contractor invoices, including invoices for international clients and counter-parties, and apply the correct VAT rules
• Purchase Ledger: ensure all payments are made on time, working in conjunction with the Finance Manager and supported by staff
• Sage Accounting System: use Companys online finance system, in order to
• record all financial information
• process all billing,
• process reconciliations
• facilitate budget tracking
• maintain purchase ledger and
• reconcile balance sheet accounts, including bank reconciliation
• Staff expenses: process and pay expenses in line with Company's policies
• Supplier forms: complete supplier forms
• Financial Reporting: Assisting the Finance Director and accountants to produce the quarterly VAT Returns, Management Accounts, Budget and Annual Accounts
• Insurance administration: manage policy renewals
• Internal & external liaison with:
• The Finance Manager and other colleagues, including supporting their client relationships with finance-related processes and information
• Bank(s)
• Communicating with clients by phone & email and managing inputs to clients systems
• Liaison with external providers for payroll, accountants, Etc

HR

• Recruitment: assist the team with recruitment administrative tasks, including job advertising and providing a point of contact for candidates
• Payroll coordination
• Policies & procedures: ensuring all documentation is up to date, in conjunction with the Business Manager
• Leave: Potentially managing / registering staff absences and holidays The post holder will also be given other tasks from time to time as required.

The Person Specification

Essential – The person in this role will:

• Have 5+ years experience in similar role
• Have a proven track record of at least 2 years in finance and HR administration of a small to medium- sized business
• Have excellent organisation skills with the ability to structure processes and set up efficient systems to

support Companys continued growth

• Be consistent and accurate and have an eye for detail
• Have experience in and be committed to following careful procedures to protect the sensitive personal data involved in this role
• Have excellent numerical skills and advanced knowledge of Excel
• Learn quickly, be adaptable, flexible and able to work in the ever-changing context of a growing organisation
• Be able to take the initiative and take a creative problem-solving approach
• Have well-developed interpersonal skills, working well independently and as part of a small team, and collaborating well with colleagues

Desirable – The person in this role will ideally also have experience of working with Sage or similar systems

Contact ciaran@kyronit.com