WHY KENES:
At Kenes, we foster a family-like work environment within a global company. We understand the significance of work-life balance and strive to create an atmosphere that supports personal well-being and professional growth. We believe in empowering our employees with knowledge and skills that propel their careers forward. Join Kenes and embark on a rewarding journey where you’ll thrive both personally and professionally.

JOB SUMMARY:
The Assistant Association Account Manager plays a key role in providing administrative support to non profit associations. They will provide administrative support for projects and activities alongside providing Executive support to the leaders within the organization. This role is performed under the supervision of an Executive Director and involves liaising with various stakeholders, including board members, committee members and the journal editorial office, while ensuring the smooth execution of a wide range of tasks, projects and initiatives.

RESPONSIBILITIES:

• Assist with the administration of the Secretariat & Liaison Office
• Providing administrative support to the Executive Director
• Support to the Monthly Webinar and Journal Club activity including liaison with faculty and attendance, and uploading content to the website
• Coordination of promotional materials to promote online events through digital channels
• Coordination of logistical requirements for digital and in-person meetings
• Coordination of committee meetings, including scheduling, attendance, minute taking and action follow up
• Support to committee projects and activities, providing assistance as required
• Maintenance of committee working documents, databases, schedules and budgets and creation of materials
• Preparation of committee and editorial office related communications
• Maintenance of committee lists, conflict of interest disclosures, policies and procedures and website information
• Management of the Mentorship Program, including application and matching process, communication with participants and provision of progress reports
• Management of the Innovative Research Program, including application and review process, communication with participants and provision of progress reports
• Project management, literature search and proofreading for the INS’s Guideline Articles including coordination of the consensus committee and meetings

REQUIREMENTS:

• University degree or equivalent with at least 3 years of experience in administrative, project management, customer service, or project coordination roles.
• Excellent communication and interpersonal skills, with fluency in English; proficiency in an additional language is an advantage.
• Strong service orientation and the ability to work effectively, while managing multiple tasks and meeting deadlines and budgets.
• Highly organized with exceptional attention to detail, prioritization skills, and a disciplined approach to work.
• Proven experience of project management with the ability to effectively plan, oversee and execute projects on schedule and in line with agreed objectives.
• Proficiency in core applications and willingness to learn new systems – Microsoft Office, Canva, Hootsuite, email marketing system, website management system, SurveyMonkey and video platforms like Zoom.
• Experience with online systems and databases such as website CMS platforms, CRM platforms, social media channels and other marketing/communication tools.
• Proven ability to navigate intercultural relations and diplomacy in a professional setting.
• A proactive, problem-solving mindset, with flexibility and willingness to support colleagues when needed.
• Self-drive with a strong sense of ownership and an ability to work well independently or collaboratively.
• Willingness to work an average of one evening a week to host meetings and online programs.
• Willingness to travel for work-related activities and events.

In case you are interested in this position, please submit your CV in English.
Only short-listed candidates will be contacted.
All documents will be treated with the strictest confidentiality!

Job Category: Association Executive Job Type: Hybrid Full Time Job Location: Madrid Sofia