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The Buyer CH & EMEA, based in Zurich, will be responsible for placing and expediting orders within his/her scope. He/She will be closely working with local stakeholders and global procurement SMEs to effectively manage site(s) specific daily category sourcing and order placement. This will include distributing requests for purchase, collating tenders, recommending suppliers to stakeholders, and ensuring the correct documentation is maintained. The function will report to the Regional Procurement Manager CH & EMEA.

The Spot Buyer and Buyer will be jointly responsible for site specific daily category sourcing and order placement policy implementation (procurement strategy execution). Whilst the Spot Buyer will focus on lower value purchase transactions, the Buyer will support end user delivery in larger or more complex purchase transactions. Both roles will be involved in supplier performance monitoring activities and supply base reporting. Incumbent will also be involved in supplier liaison related activities.

YOUR CHALLENGE

Manage site specific daily purchases from sourcing to contracting, including processing purchase orders and follow-up with suppliers, including a.o.

• Receives and actions purchasing requisitions

• Solicit for quotations and pricing guidance based on operational sourcing guidelines defined by Category teams

• Advises and supports requisitioners of buying channels, preferred vendors

• Places orders against best quote/approved/preferred contract suppliers

• Expedites orders that need to be delivered urgently

• Monitors all purchase orders placed and their delivery

• Takes appropriate action on all outstanding purchase orders

• Periodic maintenance of PO status, tracking open/overdue commitments, perform amendments where needed and closing / settling open PO balance at period end

• Resolve PO to Invoice matching discrepancies related to agreed purchasing conditions – and seeks advice / involvement from Sourcing teams where needed

• Informs line manager of relevant performance issues regarding supplier performance

• Communicates relevant information with team members and shares mutual category information

• Supports the achievement of cost reduction activities

• Provides support to the team as required

Supplier performance monitoring and reporting:

• Monitors supplier delivery against key performance indicators

• Recommends potential new sources of supply

• Liaises with end users/requisitioners, Accounts Payable and suppliers as appropriate to support resolution of operational procure to pay related queries and issues

• Review of prices in marketplace

• Introduction of new suppliers and advise Regional Procurement Manager

Other operational purchasing administration:

• Plays an active role in implementing Source-to-Pay processes for the region

• Conducts analysis of purchases undertaken to identify contract extension potential

• Negotiates contracts, improves prices and terms of business with suppliers and reviews opportunities to generate Procurement Contribution (Savings/Cost Avoidance) utilising negotiation and procurement best
  practice tools and methods

• Fosters relationships with suppliers and keeps abreast of changes in market conditions

• Ensures confidentiality and integrity of pricing information

• Prepares monthly figures and spreadsheets as required

• Covers any absence by Spot Buyer

• Provides training to Spot Buyers in Source-to-Pay and related polices & procedures

YOUR PROFILE

• An adaptable mindset to navigate through changes and contribute positively to the transition process

• Minimum of a three-year diploma in purchasing management-related subject. A degree is preferred. Procurement or similar relevant field is typically preferred

• 5 years relevant (indirect) procurement experience with a minimum 3 years basic commercial exposure

• Expertise in implementing procurement procedures

• Experience of interfacing with and influencing business stakeholders as well as leading relationships with suppliers

• Broad experience of working in sourcing or procurement roles

• Good negotiations skills with ability to work individually and result-oriented

• Strong interpersonal and communication skills

• Demonstration of appropriate values and behaviors including but not limited to integrity standards, due care and diligence, fair dealing (treating people fairly), management of conflicts of interest, competence and continuous development, adequate risk management, and compliance with applicable laws and regulations

• Team player who is open-minded, hands-on, a critical-thinker and has excellent problem solving skills

• Good communication skills, good written and spoken English, other language(s) a plus

• Sound working knowledge of MS Office skills especially Excel, PowerPoint, Word and relevant S2P tools

Preferred

• Procurement Experience within the financial industry

• SAP or other experience across Source-to-Pay modules

• Knowledge in data protection and financial market regulation

We are looking forward to receiving your full job application through our online application tool.