Position Title : Senior Budget and Planning Officer
Duty Station : Valencia, Spain

Classification : Professional Staff, Grade P4
Type of Appointment : Fixed term, one year with possibility of extension
Estimated Start Date : As soon as possible

Closing Date : 21 November 2024

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading
UN agency in the field of migration, works closely with governmental, intergovernmental and
non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the
benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and
inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female
candidates as well as applications from the non-represented member countries of IOM. For all
IOM vacancies, applications from qualified and eligible first-tier candidates are considered
before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. External female candidates:
3. Candidate from the following non-represented member states:
Antigua and Barbuda; Barbados; Comoros; Congo (the); Cook Islands;
Guinea-Bissau; Holy See; Iceland; Kiribati; Lao People's Democratic
Republic (the); Madagascar; Marshall Islands; Micronesia (Federated
States of); Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia;
Samoa; Sao Tome and Principe; Solomon Islands; Suriname; The Bahamas;
Tonga; Tuvalu; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states of IOM and
female candidates.

Context:

The Budget Division (BUD) is responsible for preparing the Organization’s annual Programme
and Budget and related documents, provides advice on budgetary matters and establishes
guidelines and procedures for preparing Country Offices and project budgets. The Budget
Division provides guidance for ensuring that all institutional requirements are incorporated in
budgets and prepares the assessment scale used to calculate Member States contributions to
the Administrative Part of the Budget. In addition, the Budget Division ensures that all costs are
appropriately budgeted to meet the objectives of the Organization’s activities within the limits of
available resources.

Under the direct supervision of the Chief, Budget Division and working closely with the
Enterprise Solutions Unit and the other members in the Budget Division, the Senior Budget and

Planning Officer will contribute towards the implementation of the Business Transformation
initiatives concerning budgeting processes including but not limited to the preparation of the
yearly Programme and Budget and other budget-related documents.

Core Functions / Responsibilities:

1. Collaborate and work closely with budget functional business process owners and experts in
Headquarters (HQ) and Administrative Centres to ensure adequate deployment and
implementation of the new Enterprise Resource Planning (ERP)-based solutions with regards to
budgeting processes.

2. Lead the coordination between BUD and the ERP consultants regarding budget requirements
and functionalities concerning IOM’s ERP system to ensure that the features of the system are
updated and fine-tunned to meet budget management needs.

3. Assess opportunities and capabilities offered by the technology and/or the ERP platform and
lead the identification of opportunities for continuous process improvements compared to
existing budgeting practices, while maintaining compliance with the Legal and Administrative
Framework.

4. Provide technical advice, inputs, and support for the budgeting process in alignment with the
Strategic Results Framework. Build and maintain effective liaison with relevant Country Offices
and HQ Departments, in order to secure accurate, consistent and standardized financial
information in support of the institutional budget preparation process and related budget
revisions and updates, providing expert advice and problem resolution as required.

5. Manage and oversee the coordination and liaison with relevant Headquarters (HQ) and
Country Offices to ensure regular updating of budget forecasts through the Cost Planning and
Allocation (PULS) functionality in the ERP system and improvements in budget planning and
trend analyses.

6. Contribute with technical advice and inputs in monitoring and analyzing the budgetary
activities and performance of the field missions, assisting the BUD Team in addressing unusual
trends and maximizing missions’ efficiency in forecasting their financial sustainability.

7. Direct, manage and supervise the work of the Budget and Planning Officers, develop capacity
building opportunities, and manage performance. in providing first line technical and business
support for field missions in relation to budget requirements and use of the Cost Planning and
Allocation ERP functionality (PULS).

8. Provide authoritative advice on the use and continuous improvement of the Cost Planning
and Allocation ERP functionality (PULS) as needed. Undertake field mission assessments
and/or duty travels to facilitate use of PULS in performing financial sustainability analysis of field
missions.

9. Facilitate knowledge management sharing by providing trainings on budget matters and best
practices.

10. Draft inputs for and/or participate in the review and update of the budget guidelines,
instructions and/or standard operational procedures in line with evolution in financial
policies/practices and Governing Body resolutions/decisions.

11. Coordinate the technical preparation of various budget documents from the new ERP
system, including in particular the Programme and Budget and coordinate with the technical
team and/or consultants any adjustments that may be needed to ensure that the annual
exercise is streamlined, and the related Budget documents are issued in a timely manner.

12. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in finance, Economics, Business Administration or a related field from an

accredited academic institution with seven years of relevant professional experience; or,

• University degree in the above fields with nine years of relevant professional experience.

Experience

• Extensive experience at the international level in financial management, budgeting, policy

development, financial risk management, compliance and project management support;

• Extensive experience in preparing and analyzing a wide range of financial documents, and

reports; and,

• Extensive experience in IOM administrative and financial management, budget monitoring,

cash management and internal control procedures; knowledge of IOM financial and budget
policies, procurement and HR procedures and rules; good understanding of the Organization's
budget accountability vis-à-vis the Governing Bodies.

Skills

• Proven communication and negotiation skills, excellent writing skills, ability to present

information in a comprehensive, clear and concise manner both in writing and verbally.

• Proven experience directing and managing staff.
• Demonstrated ability to conduct analyses, accompanied with ability to edit a range of different

materials, including but not limited to financial policies, related instructions, guidelines and
reports for different audiences.

• Knowledge of IOM Budget policies and practices; strong analytical skills, particularly in

finance.

• Demonstrated analytical skills, particularly in finance, excellent writing skills, accompanied with

ability to edit a range of different materials, including but not limited to instructions, guidelines
and reports for different audiences;

• Knowledge of SAP and/or other Enterprise Resource Planning (ERP) systems, software and

procedures. Knowledge of Business Intelligence tools is a distinctive advantage;

• Knowledge and understanding of IOM/UN policies, rules, regulations and instructions on

resource management;

• Excellent writing skills. Candidates will be assessed on proficiency to draft reports;
• High level of computer literacy experience in computerized accounting systems and software;

advanced knowledge of MS Office specifically EXCEL; advanced knowledge of IOM accounting
systems, software and procedures;

• Proven analytical skills applied to large amounts of data from multiple sources;
• Ability to coach, mentor and develop staff;
• Proven ability to identify client needs and match them to appropriate solutions;
• Ability to establish and maintain productive partnership with clients; and,
• Personal commitment, efficiency, flexibility and drive for results.

Languages

IOM’s official languages are English, French, and Spanish. All staff members are required to be
fluent in one of the three languages.

For this position, fluency in English is required (oral and written). Working knowledge of another
official UN language (Arabic, Chinese, French, Russian and Spanish) is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process,

which may include written and/or oral assessments.

Notes

1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database
(https://whed.net/home.php).

Required Competencies:

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural

differences. Encourages diversity and inclusion.

• Integrity and transparency: Maintains high ethical standards and acts in a manner

consistent with organizational principles/rules and standards of conduct.

• Professionalism: Demonstrates ability to work in a composed, competent and committed

manner and exercises careful judgment in meeting day-to-day challenges.

• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly

treated.

Core Competencies – behavioural indicators level 3

• Teamwork: Develops and promotes effective collaboration within and across units to achieve

shared goals and optimize results.

• Delivering results: Produces and delivers quality results in a service-oriented and timely

manner. Is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and

innovate.

• Accountability: Takes ownership for achieving the Organization’s priorities and assumes

responsibility for own actions and delegated work.

• Communication: Encourages and contributes to clear and open communication. Explains

complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 3

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the

ability to carry out the Organization’s vision. Assists others to realize and develop their
leadership and professional potential.

• Empowering others: Creates an enabling environment where staff can contribute their best

and develop their potential.

• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and

communicates a clear strategic direction.

• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.p
df

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding
confirmation.

This selection process may be used to staff similar positions in various duty stations.
Recommended candidates endorsed by the Appointments and Postings Board will remain
eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in
the Professional Category of staff members. For this staff category, candidates who are
nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment,
accreditation, any residency or visa requirements, and background verification and security
clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be
required for individuals hired on or after 15 November 2021. This will be verified as part of the
medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No
late applications will be accepted.

How to apply:

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment
system, by 21 November 2024 at the latest, referring to this advertisement.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment
system. The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted.

For further information please refer to: www.iom.int/recruitment

Posting period:

From 08.11.2024 to 21.11.2024

No Fees:

IOM does not charge a fee at any stage of its recruitment process (application, interview,
processing, training or other fee). IOM does not request any information related to bank
accounts.

Requisition: VN 2024 667 Senior Budget and Planning Officer (P4) Valencia, Spain (59259566) Released
Posting: Posting NC59259567 (59259567) Released