Job description

Location: Flying in West Africa region – 80% field visit

Contract: Fix term contract at 100% - level 12 of MSF field function grid

Duration: 12 months

Starting date: ASAP

Deadline to apply: 02.01.2025

Compensation and benefits: MSF practice is to offer the C&B package current in the MSF entity establishing the contract.

• By default, the successful candidate will be offered a contract in the MSF office of their country of residence at the time of application.

I. MSF INTERNATIONAL

Médecins Sans Frontières (MSF) is an international, independent, medical humanitarian organisation that delivers emergency aid to people affected by armed conflict, epidemics, healthcare exclusion and natural disasters. MSF offers assistance to people based only on need and irrespective of race, religion, gender or political affiliation.

MSF International is the legal entity that binds MSF’s 24 sections, 27 associations and 18 branch offices together. Registered in Switzerland, MSF International provides coordination, information and support to the MSF Movement, as well as implements international projects and initiatives as requested.

II. POSITION BACKGROUND

Procurement of products and services is a critical activity for MSF operations and represents approximately half of MSF’s expenses. Therefore, MSF has undertaken significant efforts in recent years to strengthen and re-organize its procurement function, which have led to the creation of the Global Procurement Unit (GPU). The primary aim of the GPU is to streamline procurement activities and increase compliance, efficiency, and risk management.

Situated within MSF International Office, the role of the Global Procurement Unit is to lead global procurement strategies, to coordinate procurement efforts in the organization and to support the development of the procurement function across all MSF entities to efficiently contribute to MSF's social mission.

III. PLACE IN THE ORGANISATION

As part of the Global Procurement Unit, the Flying Intersectional Procurement Manager will:

• Report hierarchically to the Head of Global Field Procurement.

• Work closely with Field Procurement, Supply and Log referents, Cell members, Heads of Mission and other mission coordinators, and other GPU team members.

• Interact with other stakeholders within the MSF movement: International Legal Department (ILD), IO Supply Chain, etc).

IV. OBJECTIVES OF THE POSITION

The primary objective of this position is to deepen MSF's understanding of the dynamics of the regional market and its opportunities, in order to diversify MSF sources of local and regional supply in West Africa, where MSF has operations in the following countries: Benin, Burkina Faso, Ivory Coast, Guinea, Liberia, Mali, Mauritania, Niger, Nigeria, Senegal, Sierra Leone and indirectly in the neighbouring countries (Chad, Cameroun…)

In line with the goals of the Global Procurement Unit (GPU), this position will also aim to streamline procurement processes across these countries. It will promote the mutualization of procurement activities, applying best practices to ensure they are relevant, efficient, and aligned with MSF’s global needs.

IV. MAIN RESPONSIBILITIES

1.Market analysis & strategy for MSF relevant goods and services in the regional market in West Africa:

• Planning: Conduct briefings, define a detailed schedule, map and align with stakeholders, organize and facilitate a kick-off meeting, and request relevant data.

• Market Assessment: Identify and present the priority categories for assessment in the region. Initial focus will be on infusions (for local procurement), mosquito nets, PPE and Non Therapeutic Food. Subsequently, other categories will be proposed and developed based on operational needs, historical data analysis, and mission’s forecasts.

• Market Analysis: Map and present existing information. Identify necessary data, including regulatory aspects for regional flows. Gather inputs for PESTEL and Porter’s Five Forces analysis.

• Verify external Entities/Organizations and Suppliers (RFI): Define key questions, list organizations for outreach, collect information, visit key suppliers, compile and structure the findings, and present the analysis.

• Supplier Database: Create a comprehensive supplier database using the information collected from the RFI and market assessments.

• Recommendations: Propose a roadmap to implement identified opportunities and provide actionable recommendations, including the HR Procurement set-up (Flying IPM Localization and IPMs in the region).

2. Foster Procurement practices in the region when requested by OCs (cell + referent)

• Provide Technical Expertise: Offer specialized knowledge and support to the missions throughout the market assessment process and capacity building.

• Engage with Missions: Collaborate with field missions to visit and validate potential suppliers.

• Support Supply Teams in the region: Identify gaps in current processes, tools, and guidelines within the region. Liaise with the global procurement team to communicate specific needs from the field and ensure alignment with global processes and tools.

Job requirements

• Bachelor’s degree in business and/or supply chain with ideally a specialization in procurement or project management or a combination of relevant education and professional experience.

• 4+ years of experience in procurement direct or indirect spend including data analysis, sourcing, complex negotiation and contracting or a position in a different domain entailing the same components.

• Field experience in procurement /supply chain functions with MSF or another NGOs is a must.

• Experience in people management is an added value.

• Experience in project management is an added value.

• Proven track record of change management.

Planning and organising

• Excellent strategic planning and analytical skills.

• Strong organizational skills, ability to handle multiple priorities at one time.

Communicating and influencing

• Demonstrate independent initiative, drive for change, improvement and innovation.

• Excellent communication skills, assertiveness negotiation and influencing skills.

• Ability to work in a cross-cultural and cross-functional environment.

• Team player with strong customer orientation.

Practical requirements

• Proficiency in standard office tools including Word, PowerPoint, Excel and data management.

• Fluent spoken and written French and a good command of English (minimum level B2).

Only shortlisted candidates will be contacted.

At MSF, we are committed to an inclusive culture that encourages and supports the diverse voices of our employees. We welcome applications from individuals of all genders, ages, sexual orientations, nationalities, races, religions, beliefs, ability status, and all other diversity characteristics.

Hybrid

• Brussels, Brussels, Belgium

International Office

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