Position Title : Financial Management and Support Officer
Duty Station : Geneva, Switzerland

Classification : Professional Staff, Grade P4
Type of Appointment : Fixed term, one year with possibility of extension
Estimated Start Date : As soon as possible

Closing Date : 14 January 2025

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading
UN agency in the field of migration, works closely with governmental, intergovernmental and
non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the
benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and
inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female
candidates as well as applications from the non-represented member countries of IOM. For all
IOM vacancies, applications from qualified and eligible first-tier candidates are considered
before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. External female candidates:
3. Candidate from the following non-represented member states:
Antigua and Barbuda; Barbados; Comoros; Congo (the); Cook Islands;
Guinea-Bissau; Holy See; Iceland; Kiribati; Lao People's Democratic
Republic (the); Madagascar; Marshall Islands; Micronesia (Federated
States of); Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia;
Samoa; Sao Tome and Principe; Solomon Islands; Suriname; The Bahamas;
Tonga; Tuvalu; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states of IOM and
female candidates.

Context:

The Department of Financial and Administrative Management (DFM) is responsible for
managing the administrative and financial functions of the Organization. The Comptroller/
Director of the Department serves as the senior official of the Organization in the area of finance
and administration, reporting directly to the Deputy Director General for Management and
Reform, and representing the Organization internally and externally, and in intergovernmental
fora, discussions and negotiations essentially with member states, donors and as required with
other stakeholders.

Under the direct supervision of the Comptroller/ Director of DFM, and in close coordination with
Divisions in DFM and other Headquarters (HQs) Departments, the Administrative Centres in
Manila and Panama and all Regional and Country Offices, the Financial Management

Coordination and Support Officer will provide expert support to the Comptroller/Director of DFM
in the management and overall coordination of the Department’s activities. The role combines
high-level financial analysis, cross-departmental coordination, and proactive stakeholder
engagement to ensure alignment with organizational goals and priorities. By supporting key
initiatives, providing data-driven insights, and facilitating effective communication across internal
and external stakeholders, the incumbent will serve as a critical driver for informed
decision-making and the successful execution of DFM's objectives and contribution to the
Strategic Plan of IOM.

Core Functions / Responsibilities:

1. Provide expert support to the Comptroller/Director DFM in the management of DFM’s human
and budgetary resources, contributing to efficient resource allocation and utilization across the
department.

2. Organize the administrative functions of DFM and supervise the administrative support team
of the Director’s Office (DFM).

3. Facilitate effective communication and collaboration across DFM divisions and units, ensuring
seamless integration and understanding of DFM strategies within the department and across the
broader organization.

4. Conduct thorough financial analyses to generate data-driven insights, supporting informed
decision-making on key organizational financial matters.

5. Prepare executive-level reports, briefings, and presentations for the Comptroller/Director of
DFM, particularly for governing body and senior management meetings, executive sessions,
and other high-stakes decision-making forums. Ensure alignment of divisional communications
with DFM’s strategy and the broader organizational framework.

6. Provide support and leadership, as required, on critical departmental initiatives or strategic
financial projects (e.g., system upgrades, financial restructuring, major budget reforms) to drive
the achievement of key departmental goals.

7. Manage sensitive financial and organizational information with the utmost confidentiality,
adhering to data protection standards and organizational policies.

8. Strengthen DFM’s liaison efforts with external and internal stakeholders, including member
states, external auditors, UN agencies, and other international partners, by effectively
communicating complex financial issues in a clear and accessible manner.

9. Conduct research on economic trends, develop financial forecasts, and assess potential risks
and opportunities in collaboration with DFM divisions, delivering insights that enhance strategic
forward planning.

10. Actively engage in the planning and preparation for Governing Body meetings in
consultation with Member States on resources management issues and other DFM events.
Contribute to the preparation of various documents for Governing Body meetings.

11. Conduct quality assurance checks on payment requests, purchase requests, and other
transactions that will result in financial obligations, process HQ payment approvals and approve
of DFM departmental transactions, as assigned.

12. Strengthen internal controls and support fraud prevention efforts by ensuring compliance
with IOM’s financial and administrative policies, identifying potential vulnerabilities, and
proposing mitigating measures.

13. Undertake duty travel relating to administration and finance that may be assigned in the
overall interest of the Organization's mandate and objectives.

14. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Business Management or Administration, Finance, Accounting or a related

field from an accredited academic institution with seven years of relevant professional
experience; or

• University degree in the above fields with nine years of relevant professional experience.
• Professional certification as chartered accountant (CA) or certified public accountant (CPA),

Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified
Accountants (ACCA) will be a distinct advantage.

Experience

• Management experience at the international level, with a strong background in financial

management, budgeting, monitoring, invoicing, and providing project management support;

• Familiarity with IOM/UN accounting systems, software, and procedures, as well regulations,

policies, and procedure Familiarity with IOM/UN accounting systems, software, and procedures,
as well regulations, policies, and procedures, is highly desirable;

• Proven experience in liaising with governmental authorities, donors, and partners;
• Demonstrated expertise in preparing financial and narrative reports, budgets, invoices, and

coordinating administrative activities;

• Knowledge of corporate-wide cloud-based Enterprise Resource Planning (ERP) systems

and/or other accounting systems, software, and procedures; and,

• Experience in conceptualizing, designing, and delivering presentations and training

programmes is desired.

Skills

• Excellent communication skills, both oral and written, with fluency in preparing, reviewing, and

presenting financial documents, reports, and analyses in English. This includes the ability to
draft high-quality financial narratives, compile comprehensive financial statements, and prepare
documentation for internal and external stakeholders with clarity and precision;

• Excellent management, negotiation, and people skills, with a proven ability to navigate

complex environments and build productive relationships with diverse stakeholders; and,

• Strong organizational skills, with the ability to prioritize and manage multiple tasks effectively in

a fast-paced environment, while adapting to varying and sometimes competing priorities.

Languages

IOM’s official languages are English, French, and Spanish. All staff members are required to be
fluent in one of the three languages.

For this position, fluency in English is required (oral and written). Working knowledge of another
official UN language (Arabic, Chinese, French, Russian, and Spanish) is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process,
which may include written and/or oral assessments.

Notes

1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database
(https://whed.net/home.php).

Required Competencies:

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural

differences. Encourages diversity and inclusion.

• Integrity and transparency: Maintains high ethical standards and acts in a manner

consistent with organizational principles/rules and standards of conduct.

• Professionalism: Demonstrates ability to work in a composed, competent and committed

manner and exercises careful judgment in meeting day-to-day challenges.

• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly

treated.

Core Competencies – behavioural indicators level 3

• Teamwork: Develops and promotes effective collaboration within and across units to achieve

shared goals and optimize results.

• Delivering results: Produces and delivers quality results in a service-oriented and timely

manner. Is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and

innovate.

• Accountability: Takes ownership for achieving the Organization’s priorities and assumes

responsibility for own actions and delegated work.

• Communication: Encourages and contributes to clear and open communication. Explains

complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 3

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the

ability to carry out the Organization’s vision. Assists others to realize and develop their
leadership and professional potential.

• Empowering others: Creates an enabling environment where staff can contribute their best

and develop their potential.

• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and

communicates a clear strategic direction.

• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.p
df

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding
confirmation.

This selection process may be used to staff similar positions in various duty stations.
Recommended candidates endorsed by the Appointments and Postings Board will remain
eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in
the Professional Category of staff members.

Appointment will be subject to certification that the candidate is medically fit for appointment,
accreditation, any residency or visa requirements, and background verification and security
clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be
required for individuals hired on or after 15 November 2021. This will be verified as part of the
medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No
late applications will be accepted.

How to apply:

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment
system, by 14 January 2025 at the latest, referring to this advertisement.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment
system. The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted.

For further information please refer to: www.iom.int/recruitment

Posting period:

From 18.12.2024 to 14.01.2025

No Fees:

IOM does not charge a fee at any stage of its recruitment process (application, interview,
processing, training or other fee). IOM does not request any information related to bank
accounts.

Requisition: VN 2024 719 Financial Management and Support Officer (P4) Geneva, Switzerland
(59340391) Released
Posting: Posting NC59340392 (59340392) Released