Flexible Work Eligible: Flexible Work Schedule DISCOVER your opportunity

Personal Assistant, AXA DCP

Barcelona – Spain

AXA’s Management Committee is driving a unique strategic initiative - Digital Commercial Platform (DCP) – designed to transform AXA’s value proposition. Through AXA DCP, AXA will serve existing and new clients and partners through an evolving business model, where the focus is on risk prediction, prevention and management.

AXA DCP relies on creating a platform of AXA’s risk insights, risk management, and risk prevention capabilities to enhance and support our service offering to commercial clients and third parties. End users will be able to access a broad selection of data built on existing or developing AXA assets. The platform will also create value by monetizing unique capabilities and services for our customers, aggregating, and delivering insights from unique data sets with external partners, and fostering end-customer relationships in alignment with brokers.

AXA DCP aims to:

• Improve our underwriting pricing and claims capabilities across the commercial lines book of business of AXA Group

• Create a platform for risk management and prevention services

• Build an ecosystem of business partners

This role will provide an exceptional level of personal support to three leadership members of AXA DCP within the organisation, taking responsibility and ownership for a wide variety of administrative and supportive tasks, working with a high level of autonomy and initiative to ensure the maximum efficiency of the business area and executive role it supports.

The ability to anticipate needs, think critically and offer solutions to problems is crucial to this role. You will constantly be one step ahead, with excellent organisation skills and considerable attention to detail. A high level of professional and personal confidentiality and discretion will be essential.

DISCOVER your opportunity

What will your essential responsibilities include?

• Helping to prioritise time and appointments through efficient diary management and reliable travel planning and execution.

• Plan and facilitate delivery of the Leaders critical meetings and maintain longer-range calendar of events and other key activities.

• Plan and coordinate other key stakeholder meetings involving the Leaders if required, including supporting the PA to the CEO for Leadership Meetings, Town Halls, off-sites, etc. (find dates, help define agenda, prepare and coordinate the production of material, write minutes, follow-up on actions).

• Manage the associated Leaders operational expenses incurred through the necessary booking and finance systems in a timely manner

• Manage the associated Leaders Travel and Expenses processes on COUPA and stay connected with Finance team for AXA DCP to ensure alignment.

• Serve as a liaison between AXA DCP team members and other stakeholders

• Support the offices in all logistics aspects transversally to support AXA DCP in their events and initiatives

• Flexible and willing to perform varying duties depending on the shifting needs of the Leadership Team coordinating with other relevant PA's

• Coordinate and help prepare presentations / material for meetings.

• Provide ad-hoc and project support for Leadership team members.

• Raising purchase orders and processing invoices in a timely manner.

You will report to the Head of Strategy and Chief of Staff to CEO.

SHARE your talent

SHARE your talent

We’re looking for someone who has these abilities and skills:

• Influential Collaborator: Develop and maintain productive working relationships with key stakeholders. Provide guidance and seek input from others as needed to achieve the best result possible.

• Effective Communicator: Excellent verbal and written communication, collaboration, presentation and influencing skills are essential. Able to communicate effectively with internal and external stakeholders at all levels of sophistication. Ability to work in a fast-paced environment and efficiently juggle numerous concurrent responsibilities.

• Manage Ambiguity: Handle complex situations and multiple responsibilities simultaneously, mixes long term projects with the urgency of immediate demands.

• Results Oriented: A keen ability to execute and deliver results. Approach tasks proactively and anticipate needs. Think quickly and have the flexibility to (re-)prioritise multiple work streams/ projects/ tasks without sacrificing quality. Act with a sense of urgency. Understands and has some experience in project management.

• Continuous Improvement Focused: Willing to ask questions and explore new ideas. Eager to learn and focused on continuously improving technical skills.

• Motivated, determined and trustworthy: The candidate must be a reliable self-starter, who is happy to take on multiple responsibilities, and be accountable for the successful completion of projects. They must be discreet and trustworthy.

• Super-user with Microsoft Office with emphasis on sophisticated Outlook, PowerPoint, Word & Excel skills

• Fluency in English is mandatory and French would be appreciated

FIND your future

AXA XL, the P&C and specialty risk division of AXA, is known for solving complex risks. For mid-sized companies, multinationals and even some inspirational individuals we don’t just provide re/insurance, we reinvent it.

How? By combining a comprehensive and efficient capital platform, data-driven insights, leading technology, and the best talent in an agile and inclusive workspace, empowered to deliver top client service across all our lines of business property, casualty, professional, financial lines and specialty.

With an innovative and flexible approach to risk solutions, we partner with those who move the world forward.

Learn more at axaxl.com

Inclusion & Diversity

AXA XL is committed to equal employment opportunity and will consider applicants regardless of gender, sexual orientation, age, ethnicity and origins, marital status, religion, disability, or any other protected characteristic.

At AXA XL, we know that an inclusive culture and a diverse workforce enable business growth and are critical to our success. That’s why we have made a strategic commitment to attract, develop, advance and retain the most diverse workforce possible, and create an inclusive culture where everyone can bring their full selves to work and can reach their highest potential. It’s about helping one another — and our business — to move forward and succeed.

• Five Business Resource Groups focused on gender, LGBTQ+, ethnicity and origins, disability and inclusion with 20 Chapters around the globe
• Robust support for Flexible Working Arrangements
• Enhanced family friendly leave benefits
• Named to the Diversity Best Practices Index
• Signatory to the UK Women in Finance Charter

Learn more at axaxl.com/about-us/inclusion-and-diversity. AXA XL is an Equal Opportunity Employer.

Sustainability

At AXA XL, Sustainability is integral to our business strategy. In an ever-changing world, AXA XL protects what matters most for our clients and communities. We know that sustainability is at the root of a more resilient future. Our 2023-26 Sustainability strategy, called “Roots of resilience”, focuses on protecting natural ecosystems, addressing climate change, and embedding sustainable practices across our operations.

Our Pillars:

• Valuing nature: How we impact nature affects how nature impacts us. Resilient ecosystems - the foundation of a sustainable planet and society – are essential to our future. We’re committed to protecting and restoring nature – from mangrove forests to the bees in our backyard – by increasing biodiversity awareness and inspiring clients and colleagues to put nature at the heart of their plans.
• Addressing climate change: The effects of a changing climate are far reaching and significant. Unpredictable weather, increasing temperatures, and rising sea levels cause both social inequalities and environmental disruption. We're building a net zero strategy, developing insurance products and services, and mobilizing to advance thought leadership and investment in societal-led solutions.
• Integrating ESG: All companies have a role to play in building a more resilient future. Incorporating ESG considerations into our internal processes and practices builds resilience from the roots of our business. We’re training our colleagues, engaging our external partners, and evolving our sustainability governance and reporting.
• AXA Hearts in Action: We have established volunteering and charitable giving programs to help colleagues support causes that matter most to them, known as AXA XL’s “Hearts in Action” programs. These include our Matching Gifts program, Volunteering Leave, and our annual volunteering day – the Global Day of Giving.
  

For more information, please see axaxl.com/sustainability

AXA XL is an Equal Opportunity Employer. Location:ES-ES-Barcelona
Work Locations: ES Barcelona Utopicus Av Diagonal 532 Barcelona 08006 Job Field:Management And Business Support Schedule:Full-time Job Type:Standard