Job Description

Job role

• Provides comprehensive and proactive administrative support, as outlined below, to the Madrid Underwriting and Service Centre Executive Team.
• Demonstrates flexibility and adaptability through their work and approach.
  
  

Responsibilities

• Dairy Management
• Diary support to the UW and Service Centre leadership group.
• Regularly sets up meetings.
• Maintain control over diary.
• Provide agendas and logistic support to Chubb visitors to the UW Centre.
• Meetings
• Regularly sets up meetings, conference calls and/or web-ex’s
• Reviews diary on a regular basis to establish whether meeting rooms are required – booking / cancelling rooms as required.
• Monitor and book meeting rooms using the on-line system and anticipate / respond to requests for catering.
• May be responsible for taking and distributing minutes for key meetings.
• Travel
• Regularly organises and co-ordinates travel of the Leadership Team.
• Responsible for considering the cost implications of travel bookings and chasing up decisions and cancellations if required. Must ensure the travel authorization is signed by the authorising manager.
• Travel Expenses monitoring by team and person for Underwriting and Ops.
• General Admin Tasks
• Arrange Expenses Concur profile and corporate AMEX business cards for all new hires when required.
• Mobile phone Invoices processing monthly.
• Update of the Production Monitoring process as per the current timeline.
• Manage the bi-weekly data download for the premium payment enquiry tool
• Support the UWC UOM in the collation of Peer review data monthly.
• Town Halls/ Visitor/ Large Scale Training Events management
• Working with the Manoteras reception team organise meeting rooms, meeting room configuration, lunch, and dinner requests.
• Issue invites to event attendees, chasing if invites remain in ‘none’ or ‘tentative’ status so that attendee numbers are clear well in advance of the event.
• Keep a log of optional team building events and book as requested.
• Organise off site events as requested by the Executive team.
• Internal and external presentations
• Collaborate with all functions within the Underwriting and Service Centre to make sure that a pre-agreed suite of standard presentations is always relevant and up to date.
  
  

Requirements And Skills

• Bachelor’s degree desirable or specific management secretarial Education
• Fluent Spanish and English
• Good knowledge of MS Office, particularly Excel and PowerPoint)
• Demonstrable experience working with senior management in a multinational company (Financial Services / Insurance desirable)
• Excellent communication skills (verbally and written)
• High level of responsibility, quiet diplomacy, discreet and used to deal with confidential matters.
• Strong Customer oriented
• Very strong attention to detail and highly organized person
• Demonstrate a commitment to integrity and ethics
• Willing to take personal accountability for actions and results, demonstrates proactivity to solve any issue
• Promote a positive, energizing and optimistic environment
  
  

What We Offer In Return

• 6 months of contract initially
• 29 days of vacation a year
• 2 days working from home option + additional flexible days
• Working from home allowance
• Entry time flexibility
• Life and accident insurance
• Meal allowance
• Pension plan
• Stock purchase plan
• Flexible compensation scheme
• Gympass
• Comprehensive Learning & Development offer
  
  

Flexible Working

We are open to discussing flexible working arrangements. This can be discussed with the Recruitment Business Partner managing this position.

Integrity. Client Focus. Respect. Excellence. Teamwork

Our core values dictate how we live and work. We’re an ethical and honest company that’s wholly committed to its clients. A business that’s engaged in mutual trust and respect for its employees and partners. A place where colleagues perform at the highest levels. And a working environment that’s collaborative and supportive.

Diversity & Inclusion

At Chubb, we consider our people our chief competitive advantage and as such we treat colleagues, candidates, clients, and business partners with equality, fairness and respect, regardless of their age, disability, race, religion or belief, gender, sexual orientation, marital status or family circumstances.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Equal Opportunity Statement

It is our policy to provide equal employment opportunity in all of our employment practices without regard to race, color, religion, sex, national origin, ancestry, marital status, age, individuals with disabilities, sexual orientation or gender identity or expression or any other legally protected category.

Applicants for positions with Chubb Spain must be legally authorized to work in Spain.