Open to Internal and External Candidates

Position Title : Senior Human Resources Associate (Strategic Workforce
Planning)

Duty Station : Geneva, Switzerland

Classification : General Service Staff, Grade G7
Type of Appointment : Fixed term, one year with possibility of extension
Estimated Start Date : As soon as possible

Closing Date : 13 November 2024

Established in 1951, IOM is the leading inter-governmental organization in the field of migration
and works closely with governmental, intergovernmental and non-governmental partners. IOM
is dedicated to promoting humane and orderly migration for the benefit of all. It does so by
providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Internal and external candidates
are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are
considered as first-tier candidates.

Context:

As an international organization, IOM recognizes that the benefits of employing a wide range of
people from different genders, backgrounds, beliefs, cultures, ethnicities and other
characteristics are vast – especially since IOM’s workforce needs to reflect the diversity of
people on the move that the Organization serves and to have the knowledge and understanding
to serve them and Member States from around the world, effectively and with sensitivity.

An inclusive culture ensures that all staff feel valued and appreciated by their managers and the
Organization – enabling them to perform to the best of their ability. IOM recognizes the
importance of having a diverse workforce and an inclusive working environment and is an
organization that champions non-discrimination in all its forms (such as based on age, sexual
orientation, gender identity, sex characteristics, HIV status, disability status, nationality, race and
ethnicity or other characteristics).

Under the direct supervision of the Senior Human Resource Officer (Strategic Workforce
Planning) and overall supervision of the Chief, Integrated Talent Management Unit, the Senior
Human Resources Associate (Strategic Workforce Planning) will be responsible for assisting in
developing and supporting strategic workforce and human resources planning within the
Organization. The Senior Human Resources Associate (Strategic Workforce Planning) will
provide support and guidance to colleagues on a wide range of workforce planning and job
evaluation processes , projects and initiatives related to the organization. The Senior HR
Associate (Strategic Workforce Planning) will work closely with a variety of stakeholders across
the Organization to launch, develop, and implement a range of initiatives.

Activities will be coordinated closely across the Department of Human Resources in HQ, Human
Resources Advisory Services Units in Panama City, and Manila Human Resources Operations
(MHRO) in Manila.

Core Functions / Responsibilities:

1. Provide operational support in the development and implementation of workforce planning
initiatives, programmes and tools to support strategic workforce planning and job evaluation
within IOM;

2. Assist and support the review of organizational and human resources practices, policies and
procedures related to strategic workforce planning and job evaluation within IOM, and make
proposals to improve relevant areas;

3. Support the alignment of the workforce with the evolving nature of the organization's work,
including the guardianship of the skills catalogue and the HR dashboards; this includes tracking
trends and performance to support workforce alignment with the organization’s evolving needs,
identifying skill gaps, and recommending targeted actions for upskilling or repositioning staff;

4. Review information and data on the workforce, including monitoring and evaluating individual
and evaluation reports, audits and direct consultations with staff members and/or supervisors to
identify trends, gaps, and areas for improvement;

5. Act as DHR’s focal point for Short Term Assignments (STAs) by ensuring effective
coordination with requiring and releasing Offices/Units, overseeing the necessary paperwork
including the advertisement and management of DHR assignment opportunities on the Global
Roster;

6. Provide support to situational analysis, reviews and recommendations for workforce planning
as well as guidance on appropriate change management processes;

7. In coordination with the HR Officer (Mobility and Pathways Pool), support and guide the
integration of candidates across rosters to meet both immediate and future workforce planning
needs;

8. Provide operational and technical support to the annual rotation exercise, assisting with
tracking and the implementation of the recommended operational changes; and,

9. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• High School degree and seven years of relevant professional experience; or,
• University degree in Business Administration, Human Resources Management or a related

field from an accredited institution with five years of relevant professional experience.

Experience

• Demonstrated experience of having undertaken substantive strategic workforce planning,

organizational design and/or job evaluation work such as the development and implementation
of DEI initiatives, programmes and tools;

• Strong experience within the UN system and amongst interagency partners;
• Experience in developing and implementing workforce planning and organizational design

programmes and solutions, including capacity-building, and communication materials to
promote organizational development;

• Experience applying strategic workforce planning principles, organizational design, and job

evaluation approaches in large, international organizations; and,

• Experience in analysis and evaluation of organizational data and information, and the creation

of standard operating procedures and tools.

Skills

• Understanding of strategic workforce planning and organizational design related strategies,

policies, rules and regulations in the UN system;

• Strong communication, organizational and interpersonal relationship skills;
• Ability to meet deadlines and work under pressure with supervision;
• In depth knowledge of mainstreaming best practices and partnership models to ensure

coordination of the same across a diversified range of actors;

• Clear understanding of knowledge management and documentation;
• Demonstrated ability to work across a wide variety of sectors/teams on cross-cutting themes;
• Proficiency in presenting data graphically, using tools to create clear, visually engaging reports

that support decision-making and workforce planning;

• Good written and oral communication skills, effective in representation and liaison with external

partners;

• Demonstrated leadership skills, including the ability to advise and influence senior

management; and,

• Ability to organize work, work independently and prioritize work under pressure, coordinate

multiple tasks, maintain attention to detail, and coordination with a variety of stakeholders.

Languages

IOM’s official languages are English, French, and Spanish. All staff members are required to be
fluent in one of the three languages.

For this position, fluency in English is required (oral and written). Working knowledge of another
official UN language (Arabic, Chinese, French, Russian, and Spanish) is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process,
which may include written and/or oral assessments.

Notes

1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database
(https://whed.net/home.php).

Required Competencies:

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural

differences. Encourages diversity and inclusion.

• Integrity and transparency: Maintains high ethical standards and acts in a manner

consistent with organizational principles/rules and standards of conduct.

• Professionalism: Demonstrates ability to work in a composed, competent and committed

manner and exercises careful judgment in meeting day-to-day challenges.

• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly

treated.

Core Competencies – behavioural indicators level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve

shared goals and optimize results.

• Delivering results: Produces and delivers quality results in a service-oriented and timely

manner. Is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and

innovate.

• Accountability: Takes ownership for achieving the Organization’s priorities and assumes

responsibility for own actions and delegated work.

• Communication: Encourages and contributes to clear and open communication. Explains

complex matters in an informative, inspiring and motivational way.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.p
df

Competencies will be assessed during a competency-based interview.

Other:

Internal candidates of the Organization will be considered as first-tier candidates.

Any offer made to the candidate in relation to this vacancy notice is subject to funding
confirmation.

This selection process may be used to staff similar positions in various departments.
Recommended candidates endorsed by the Appointments and Postings Board will remain
eligible to be appointed in a similar position for a period of 24 months.

Only candidates possessing the right of residence and right to work in Switzerland can be
considered for this vacancy. Candidates for this vacancy will be considered to be locally
recruited and will be eligible for allowances and benefits available to locally-recruited staff
members.

Appointment will be subject to certification that the candidate is medically fit for appointment,
accreditation, any residency or visa requirements, and background verification and security
clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be
required for individuals hired on or after 15 November 2021. This will be verified as part of the
medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No
late applications will be accepted.

How to apply:

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment
system, by 13 November 2024 at the latest, referring to this advertisement.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment
system. The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted.

For further information please refer to: www.iom.int/recruitment

Posting period:

From 31.10.2024 to 13.11.2024

No Fees:

IOM does not charge a fee at any stage of its recruitment process (application, interview,
processing, training or other fee). IOM does not request any information related to bank

accounts.

Requisition: VN 2024 20 (GS) Senior Human Resources Associate (Strategic Workforce Planning) (G7)
Geneva, Switzerland (59245687) Released
Posting: Posting NC59245688 (59245688) Released