Position Title : Head, Project Coordination Unit
Duty Station : Geneva, Switzerland

Classification : Professional Staff, Grade P4
Type of Appointment : Fixed term, one year with possibility of extension
Estimated Start Date : As soon as possible

Closing Date : 19 November 2024

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading
UN agency in the field of migration, works closely with governmental, intergovernmental and
non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the
benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and
inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female
candidates as well as applications from the non-represented member countries of IOM. For all
IOM vacancies, applications from qualified and eligible first-tier candidates are considered
before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. External female candidates:
3. Candidate from the following non-represented member states:
Antigua and Barbuda; Barbados; Comoros; Congo (the); Cook Islands;
Guinea-Bissau; Holy See; Iceland; Kiribati; Lao People's Democratic
Republic (the); Madagascar; Marshall Islands; Micronesia (Federated
States of); Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia;
Samoa; Sao Tome and Principe; Solomon Islands; Suriname; The Bahamas;
Tonga; Tuvalu; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states of IOM and
female candidates.

Context:

The Institutional Performance Division (IPD) oversees the development and implementation of
the institutional framework and policies for project development and delivery. The Division has
two Units – the PRIMA Unit and the Project Coordination Unit.

The Division is responsible for enhancing methodologies, tools, and competencies to support
project development and delivery and assist IOM’s management and staff in programme
reporting and institutional performance data. This includes oversight of the project cycle
processes within IOM encapsulated within the IOM Project Handbook.

The Division supports institutional compliance with IOM rules, regulations, and policies relating
to project development, implementation and reporting through regular cross-functional reporting
on issues of concern to address recommendations made in external and internal audits and
other internal and external Organization-wide reviews.

The Division seeks to integrate structured, evidence-based and action-oriented information on
IOM programming and projects internal governance matters, internal controls and compliance
gaps through dedicated proactive management reviews of processes and systems to strengthen
the Organization’s delivery of programs and projects in line with the organization’s strategic
plan.

Under the overall supervision of the Deputy Director, Office of Strategy and Organizational
Performance (OSP), and the direct supervision of the Chief of Institutional Performance Division
(IPD), and in close collaboration with other Divisions and Units within OSP, as well as across
the organization, the Head, Project Coordination Unit will provide expert advice and support to
organisational performance and compliance with IOM rules, regulations and policies.

Core Functions / Responsibilities:

1. Responsible for the development and implementation of a major revision to IOM's project
lifecycle management policy, standards and tools through the IOM Project Handbook, bearing in
mind the extensive organizational transformations that have occurred since the most recent
update in 2017.

2. Ensure that the revised Project Handbook effectively balances the needs of field agility with
organizational objectives of efficiently reporting against internal and external frameworks whilst
ensuring the quality assurance and compliance of IOM's overall project portfolio.

3. Provide recommendations for ongoing enhancement of the IOM online Project Portfolio
Management System (PRIMA) to develop and track projects and linkages to external and
internal reporting frameworks.

4. Responsible for the development and delivery of guidance, training and support to IOM's
regional offices, country offices and thematic units on institutional performance and project
management matters, ensuring alignment with IOM's strategic plan, objectives and priorities.

5. Facilitate the coordination and collaboration among IOM's project management and staff and
promote a culture of learning and innovation, in particular with, RPDOs (Regional Project
Development Officers) and RPMEOs (Regional Planning, Monitoring and Evaluation Officers).

6. Coordinate and collaborate with relevant IOM Departments, Divisions, Units and Offices, as
well as donors on project development, delivery and reporting institutional performance in the
context of IOM's overall project portfolio.

7. In coordination with the PRIMA Unit, establish mechanisms to promote compliance with
procedures outlined in the IOM Project Handbook and PRIMA and provide regular reporting on
institutional performance and compliance issues of concern with a focus on addressing
recommendations to improve project proposal quality, project management and project delivery.

8. Monitor and track internal performance metrics of IOM and provide analysis on underlying
causes, propose solutions, and advise the Office of Strategy and Performance in providing
progress reports on deliverables as well as points for decision and positioning.

9. Perform other related duties as required.

Required Qualifications and Experience:

Education

• Master’s degree in Political or Social Sciences, Business Administration, International

Relations, Law or a related field from an accredited academic institution with seven years of
relevant professional experience; or,

• University degree in the above fields with nine years of relevant professional experience.

Experience

• Extensive experience with IOM’s Project Portfolio Management System (PRIMA), and deep

familiarity with IOM’s Project Handbook, are highly desirable.

• Experience in the field of migration issues, including operational and field experience, IOM

project development, project management and reporting.

• Experience in facilitating senior management communication, fostering cross-cutting initiatives

across Organizations, in the fields of project development, delivery and reporting.

• Experience in development, emergency response and humanitarian operations, experience at

regional and country-level programming a distinct advantage.

• Experience and strong knowledge of humanitarian principles, IOM rules and regulations, and

diplomatic relations; and,

• Experience in liaising with governmental authorities, donors, academia, other

national/international institutions and NGOs.

Skills

• Strong knowledge of Project Cycle Management (PCM) and Results Based Management

(RBM) approaches.

• Working knowledge of ERP Systems such as SAP and Oracle, or other relevant systems

covering financial aspects of project monitoring.

• Experience in developing and delivering projects.
• Experience in monitoring and evaluation an advantage.
• Directing and mentoring staff.

Languages

IOM’s official languages are English, French, and Spanish. All staff members are required to be
fluent in one of the three languages.

For this position, fluency in English is required (oral and written). Working knowledge of another
official UN language (Arabic, Chinese, French, Russian, and Spanish) is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process,
which may include written and/or oral assessments.

Notes

1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database
(https://whed.net/home.php).

Required Competencies:

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural

differences. Encourages diversity and inclusion.

• Integrity and transparency: Maintains high ethical standards and acts in a manner

consistent with organizational principles/rules and standards of conduct.

• Professionalism: Demonstrates ability to work in a composed, competent and committed

manner and exercises careful judgment in meeting day-to-day challenges.

• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly

treated.

Core Competencies – behavioural indicators level 3

• Teamwork: Develops and promotes effective collaboration within and across units to achieve

shared goals and optimize results.

• Delivering results: Produces and delivers quality results in a service-oriented and timely

manner. Is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and

innovate.

• Accountability: Takes ownership for achieving the Organization’s priorities and assumes

responsibility for own actions and delegated work.

• Communication: Encourages and contributes to clear and open communication. Explains

complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 3

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the

ability to carry out the Organization’s vision. Assists others to realize and develop their
leadership and professional potential.

• Empowering others: Creates an enabling environment where staff can contribute their best

and develop their potential.

• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and

communicates a clear strategic direction.

• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.p
df

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding
confirmation.

This selection process may be used to staff similar positions in various duty stations.
Recommended candidates endorsed by the Appointments and Postings Board will remain
eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in
the Professional Category of staff members.

Appointment will be subject to certification that the candidate is medically fit for appointment,
accreditation, any residency or visa requirements, and background verification and security

clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be
required for individuals hired on or after 15 November 2021. This will be verified as part of the
medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No
late applications will be accepted.

How to apply:

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment
system, by 19 November 2024 at the latest, referring to this advertisement.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment
system. The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted.

For further information please refer to: www.iom.int/recruitment

Posting period:

From 06.11.2024 to 19.11.2024

No Fees:

IOM does not charge a fee at any stage of its recruitment process (application, interview,
processing, training or other fee). IOM does not request any information related to bank
accounts.

Requisition: VN 2024 656 Head, Project Coordination Unit (P4) Geneva, Switzerland (59254227)
Released
Posting: Posting NC59254228 (59254228) Released