Position Title : Coordination and Support Officer (Partnerships, Advocacy
and Communications)

Duty Station : Geneva, Switzerland
Classification : Professional Staff, Grade P3

Type of Appointment : Fixed term, one year with possibility of extension
Estimated Start Date : As soon as possible

Closing Date : 14 November 2024

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading
UN agency in the field of migration, works closely with governmental, intergovernmental and
non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the
benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and
inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female
candidates as well as applications from the non-represented member countries of IOM. For all
IOM vacancies, applications from qualified and eligible first-tier candidates are considered
before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. Candidates from the following non-represented member states:
Antigua and Barbuda; Barbados; Comoros; Congo (the); Cook Islands;
Guinea-Bissau; Holy See; Iceland; Kiribati; Lao People's Democratic
Republic (the); Madagascar; Marshall Islands; Micronesia (Federated
States of); Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia;
Samoa; Sao Tome and Principe; Solomon Islands; Suriname; The Bahamas;
Tonga; Tuvalu; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

In support of the responsibilities of the Senior Director, Office of Partnerships, Advocacy and
Communications (OPAC) which is to provide institutional leadership, set institutional goals and
priorities, maintain global oversight of IOM external relations, inclusive of Member State
engagement, resource mobilization, media, communications and partnerships, the Coordination
and Support Officer (OPAC) will facilitate effective coordination of the work of the OPAC Pillar,
including between OPAC Departments and Divisions, between OPAC and Headquarters (HQ)
pillars, as well as with the Global Offices, IOM Office at the United Nations and Country Offices
for Partnerships and Advocacy.

Under the direct supervision of the Special Advisor to the Senior Director (OPAC), the
Coordination and Support Officer (Partnerships, Advocacy and Communications) will provide
strategic, technical, analytical, and organizational support to the work of the Office.

Core Functions / Responsibilities:

Coordination and Communication:

1. Coordinate cohesion across the Departments and Divisions within the OPAC pillar to ensure
they efficiently and effectively fulfil their responsibilities.

2. Liaise with counterparts in the Executive Office to ensure smooth coordination of events and
priorities within the Leadership Team.

3. Facilitate engagement of OPAC pillar departments, divisions and offices with departments
outside the OPAC pillar, and other IOM structures, as required.

4. Embed the strategic objectives of the Senior Director in all communications and knowledge
products of the Office and promote these across the OPAC pillar and organization.

5. Coordinate the technical preparations for the Senior Director’s participation at HQ, field, and
external events.

Administrative coordination and support:

6. Monitor the planning, finance and administrative roles and responsibilities of the Office of the
Senior Director, including but not limited to, human resources, procurement and budget
processes.

7. Gather and consolidate planning, finance, and administrative updates from the Departments,
Divisions and Units under the portfolio of the Senior Director.

8. Prepare briefing notes and status reports as required; review talking points for the Senior
Director, and draft responses to incoming communications to the Senior Director.

9. Review and clear outgoing IOM correspondence to Member States and other relevant
stakeholders under the responsibility of OPAC on behalf of the Senior Director.

Planning, reporting and knowledge management

10. Stay abreast of Departmental and Divisional workplans, initiatives and developments in the
OPAC Pillar and provide support and recommendations to the Senior Director on emerging
needs, best practices, and to ensure necessary follow-up.

11. Provide data analysis and horizon scanning where necessary to support Senior Director in
shaping strategic directions and planning within the OPAC Pillar.

12. Monitor and follow up on the progress of tasks assigned by the Senior Director to various
teams or individuals.

13. Contribute to knowledge management by keeping clear and up to date records of
correspondence and decisions, including authorizations, memos, and correspondence.

14. Coordinate briefings and updates for the Senior Director and others on activities inside and
outside the Organization which relate to the Senior Director’s portfolio of responsibilities.

Additional Duties:

15. Perform other duties as assigned by the Senior Director.

Required Qualifications and Experience:

Education

• Master's degree in Public Policy, Management or International Relations from an accredited

academic institution with five years of relevant professional experience; or,

• University degree in the above fields with seven years of relevant professional experience;

Experience

• At least five years (seven years for bachelor’s degree holders) of relevant professional

experience in coordinating work in the international system, as well as in a fast passed high
pressure environment;

• Considerable experience in coordinating with the UN system, Member States, and other

stakeholders, in various roles;

• Considerable experience in policy, strategy and workplan development for multiple

stakeholders (interdepartmental, inter-agency, etc);

• Considerable experience in agenda setting, high level presentations and engagements, and

document review;

• Considerable experience in strategic communication and policy advocacy in international

contexts; and,

• Experience in resources and administrative management matters is an advantage.

Skills

• Knowledge of organizational policies, practices and systems;
• Excellent liaison and communications skills;
• Experience in writing policy and/or guidelines;
• Excellent organizational skills, with proven record of maintaining oversight of multiple work

streams in parallel;

• Strong strategic and creative thinking;
• Commitment, drive for results and efficiency;
• Ability to work effectively and harmoniously with colleagues from varied cultures and

professional backgrounds; and,

• Demonstrated ability to work independently against tight deadlines.

Languages

IOM’s official languages are English, French, and Spanish. All staff members are required to be
fluent in one of the three languages.

For this position, fluency in English is required (oral and written). Working knowledge of another
official UN language (Arabic, Chinese, French, Russian, and Spanish) is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process,
which may include written and/or oral assessments.

Notes

1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database
(https://whed.net/home.php).

Required Competencies:

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural

differences. Encourages diversity and inclusion.

• Integrity and transparency: Maintains high ethical standards and acts in a manner

consistent with organizational principles/rules and standards of conduct.

• Professionalism: Demonstrates ability to work in a composed, competent and committed

manner and exercises careful judgment in meeting day-to-day challenges.

• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly

treated.

Core Competencies – behavioural indicators level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve

shared goals and optimize results.

• Delivering results: Produces and delivers quality results in a service-oriented and timely

manner. Is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and

innovate.

• Accountability: Takes ownership for achieving the Organization’s priorities and assumes

responsibility for own actions and delegated work.

• Communication: Encourages and contributes to clear and open communication. Explains

complex matters in an informative, inspiring and motivational way.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.p
df

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding
confirmation.

This selection process may be used to staff similar positions in various duty stations.
Recommended candidates endorsed by the Appointments and Postings Board will remain
eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in
the Professional Category of staff members.

Appointment will be subject to certification that the candidate is medically fit for appointment,
accreditation, any residency or visa requirements, and background verification and security
clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be
required for individuals hired on or after 15 November 2021. This will be verified as part of the
medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No
late applications will be accepted.

How to apply:

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment

system, by 14 November 2024 at the latest, referring to this advertisement.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment
system. The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted.

For further information please refer to: www.iom.int/recruitment

Posting period:

From 08.11.2024 to 14.11.2024

No Fees:

IOM does not charge a fee at any stage of its recruitment process (application, interview,
processing, training or other fee). IOM does not request any information related to bank
accounts.

Requisition: VN 2024 653 Coordination and Support Officer (Partnerships, Advocacy and
Communications) (P3) Geneva, Switzerland (59258378) Released
Posting: Posting NC59258379 (59258379) Released