Reporting to the Manager (Coordination & Financial Accelerator), the Associate Specialist coordinates the activities and proactively support the Finance and Administration Division in efficient and effective management and oversight of Department’s Performance; Strategic & Operational Workforce Planning; Corporate Performance Indicators (KPIs) and F&A Division’s budget and expenditures. They also lead the co-ordination and dissemination of key information including holistic calendar to key stakeholders within the division and across the organization.

They are responsible to coordinate, track, measure and report the effectiveness of the FA Division in the achievement of its key priorities and initiatives through effective collaboration with F&A Leadership and other teams and to support the Manager in the undertaking of the CFO’s reporting and committee responsibilities.

They coordinate the activities and provides required support on the transformation of the Finance & Administration Division to ensure it is fit for purpose and agile to deliver on the organizational priorities and improved financial performance and lead the ongoing communications of this to the various stakeholder groups.

They coordinate and support F&A project/initiatives and monitor related deliverables and milestones. They have a solid understanding of Strategy, Project Management, Business Processes and Resource Management. They have strong skills in stakeholder management to ensure timely delivery of quality project and operations information. They collaborate with core business functions and internal stakeholders, including, but not limited to, Grant Management, External Relations, Sourcing Operations, Policy-Hub, Supply Operations, Human Resources, and Strategic Information. Key Responsibilities Primary responsibilities and activities of the Associate Specialist are: Strategy, F&A Governance & Communications

• Provide support on elaborating the F&A strategy and operational plan, ensuring alignment and compliance with the Global Fund’s vision, goals and organizational priority and planning processes;
• Coordinate and develop a holistic and dynamic annual work plan with key milestones and related interdependencies to the various stakeholder groups that are impacted, enabled or monitored through the F&A division;
• Coordinate a mid-year prioritization exercise (or as required during a crisis) taking into account operational disruptions and facilitates the activation of any operational flexibilities as part of Business Continuity Planning;
• Lead the co-ordination of issues raised at CFO level between other Divisional Heads or departments, and project leads etc.;
• Coordinate engagement with MEC, Board Committees and Board for all FA division matters;
• Lead the co-ordination of timely input from specific teams to provide the required information/data in order to develop reports/committee papers required by the CFO for the governance bodies; and
• Coordinate the follow-up and provide consolidated responses on audit recommendations (i.e. external audit and OIG AMAs).

Strategic Workforce Planning and Resource Management:

• Provide support on developing robust evidence-based resource management, and calibration methodology aligns with the HR principles and guidance on workforce planning, process optimization automation and organization maturity;
• Coordinate the consultation and alignment with the Finance Leadership Team to assess the resource needs of each team, identify opportunities to optimize resource allocation and recommend reallocation and assignment of resources within finance or across the organization;
• Coordinate the resource realignment exercises and perform an impact assessment on the change management and communication approach HRBPs to engage in sensitive discussions effectively and seamlessly.

Performance Management Framework

• Provide support in the design and maintenance of the Department’s Performance Management Framework for optimal management and monitoring of the Strategic Performance Indicators (KPIs) cascade under the accountability of F&A division;
• Coordinate the implementation of annual divisional objectives for performance management and ensure its alignment to the organizational priorities and optimally cascade through the F&A division value-chain;
• Coordinate and maintain a robust performance tracking and calibration tool, including calibration methodologies and perform regular monitoring activities to ensure proactive identification of progress and create an early warning system on the attainment of performance targets against results;
• Collect the progress updates from various sources and integrate accurately in the departmental dashboard and the Organization’s reporting processes (P&A Metrix, KPI reporting, etc.);
• Provide support in the performance of detailed analysis of performance results to identify improvement opportunities across the division periodically and any associated strengthening measures;
• Coordinate a Business Review Platform to enable monthly and quarterly reporting, monitoring of performance and proactive identification and resolution of operational challenges.

Subject to change by the Executive Director at any time at their sole discretion. Qualifications Essential:

• University Degree in Finance, Economics, Health Policy and Financing or other relevant fields.
• Project management experience and expertise ideally linked to formal, globally accepted project management certification.

Experience Essential:

• Demonstrated experience in resource planning (including workforce planning) and Performance Management obtained within an international consultancy firm, bilateral or multilateral aid agency, government department, industry or a commercial or investment bank
• Management of a complex set of data generated from different sources and perform value-added analyses for decision making
• Excellent analytical skills and knowledge of information systems and the ability to communicate on financial matters with non-technical stakeholders
• Sound Project management and demonstrated Change management expertise with the ability to deliver impactful changes with minimal disruption to an organization.
• Strong business focus, result-oriented with an excellent understanding of how to influence stakeholders to ensure effective & impactful investment cases and use of resources for greater impact.
• High degree of personal initiative and the ability to develop this in others.
• Respected as a leader and as a peer within an organization, and as the ‘go-to’ person, reliable, and deliver on promises to stakeholders.

Desirable:

• Minimum six (06) years of demonstrated professional experience in a resource, performance analysis and data management with complex funds flow arrangements and highly complex environments
• Experience in sophisticated business and cost-modelling, value-for-money and operational efficiency analysis in a fiscally constrained environment.
• Experience in wide-scale implementation of financial, operational systems and management reporting tools with continuous improvement
• Experience of working within an international or regional sphere of activity, particularly in the big multinational private sector companies or international organizations with operations in the developing economies

Competencies Languages: An excellent knowledge of English and preferably a good working knowledge of French. Knowledge of other languages would be an asset. Functional competencies:

• Analytical: Understanding of analytical techniques related to the assessment of quantitative and qualitative information. Level 2
• Audit & Investigation: Knowledge of and attentiveness to any signs of ineffectiveness, fraud, corruption or abuse of human rights in the Global Fund’s operation. Level 1
• Country Context: Awareness of political, economical and geographical/infrastructure factors specific for each of the served countries, enabling advisory and true assistance (instead of “one-fits-all” approach). Level 1
• Due Diligence: Ensuring an appropriate spend of money by means of making informed decisions and initiating actions only after investigating all facts, conditions, rules, laws, regulations, financial considerations, or any other such matters. Level 2
• Finance: Knowledge/awareness of financial and accounting aspects related to the Global Fund’s services. Level 2
• Geopolitical awareness: Knowledge/sensitivity regarding social, political, economic realities and dynamics in specific geographies in order to use appropriate influencing and dialogue strategies, respond to challenge and problem arising. Level 2
• Multicultural understanding: Sensitivity to multicultural differences and general awareness of how they impact cooperation, ability to use it in cooperation with partners representing other cultures. Level 2
• Operational policy: Knowledge of the Global Fund operational policies related to grant cycle. Level 2
• Risk: Knowledge of the risk management process: identification, aggregation, mitigation, monitoring and reporting of the risks associated with a grant-making organization that operated in high risk & challenging operating environments. Level 2
• Strengthening systems for health: Knowledge of how strengthening health systems helps to prevent, detect and respond to future health crises and reduces risks for individuals and communities. Level 1

The Global Fund recruits top-tier talent for our open positions, in support of our mission to end AIDS, tuberculosis and malaria as epidemics.
Explore our vacancies and apply on the Global Fund Careers recruitment system.
More information on working at the Global Fund is available on the Careers section of our main website. Job Posting End Date 20 November 2024