Overview:

Are you interested in joining a dynamic and international team of professionals to transform education? The IE Center for Diversity in global management at the IE Foundation is looking for an Assistant to the center as well as to assist its Saudi Spanish Center for Islamic Economics and Finance (Scief) (https://scief.es/). The assistant will coordinate projects and carry out administrative taks providing executive, administrative and development support to the team. The Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to both Centers.
Why IE University? With 50 years of experience and founded by and for entrepreneurs, IE University has turned business education on its head through disruptive teaching. We count on high-level faculty who bring real-world experience into the classroom and foster a hands-on approach to learning.
Our Purpose
At IE University, we foster positive change through education, research, and innovation.
As a transformative educational institution, we empower students to make their mark on the world. We provide them with the skills, knowledge and environment needed to make a difference, and they join a supportive and international community that lasts a lifetime.
Our spirit of innovation and entrepreneurship has allowed us to drive change and constantly stay at the cutting edge of higher education. And through diversity, we have harnessed the power of people while also understanding and embracing the importance of humanities.
Our People At IE we are:

• People-driven
• Change Builders
• Autonomy Enthusiasts
• Communication Enthusiasts
• Knowledge Champions

We are looking for a person to join a full-time position in Madrid. Responsibilities: Your role as Assistant will involve:
Administration and reporting:

• Coordinate with the admin department and follow up on invoices and payments.
• Coordinate with the travel department for arranging trips for the Management team.
• Coordinate with other IE departments.
• Coordinate with suppliers (web developers, etc)
• Maintain and organize files.
• Manage and maintaining the data base of SCIEF contacts and stakeholders.
• Responsible for managing the customer service emails at SCIEF and Center for Diversity.
• Support on the organization of the annual Scief Board meeting.
• Elaborate Center’s annual activity reports and collaborate other internal documents.

Project Coordination

• Support on projects and events organizaed by both centers.

Marketing and content creation

• Create contents in English for social media, website, brochures and other marketing materials.
• Elaborate bi-annual newsletter
• Update websites, blogs and social media.
• Creating other marketing materials like banners, graphics, etc.
• Support on preparing presentations and materials needed for conferences and events at both centres.
• Support marketing activities and emailing communication management.

Qualifications: To thrive in this role, you should have:

• Fluency in both English and Spanish, and good communication skills (verbal and written).
• Good Communication and Interpersonal Skills with customers and other stakeholders.
• Proficiency in Microsoft Office (Word, Excel and PowerPoint)
• Experience in Canva or other graphic design tools
• Knowledge on email marketing tools
• Basic knowledge on Wordpress (for updating content in websites).
• IT Savvy
• Previous experience using Travex, Cytric AMEX travel and CRM will be an asset.
• Previous experience in Executive or Personal Assistant roles would be valuable.
• Previous experience in Event Management will be valuable.
• Strong organization skills
• Proactive attitude.
• A good team player.
• Knowledge or interest in the Financial sector and in sustainbility
• Multicultural Experience or Sensitivity

It’s time to bring your best and make your mark. Now the choice is yours!
If you want to be part of this educational revolution, we invite you to apply and be part of our amazing team at IE University.