Finance Division, Department of Program Planning and Finance, Administration, Finance and Management Sector Grade - P4 Contract Duration - 2 years (maximum cumulative length of 5 years normally) * Duty Station : CH-Geneva Publication Date : 30-Oct-2024 Application Deadline : 26-Nov-2024, 4:59:00 PM

IMPORTANT NOTICE REGARDING APPLICATION DEADLINE: please note that the deadline for applications is indicated in local time as per the time zone of the applicant’s location.

This post is a limited-term fixed-term post.

1.Organizational Context

a. Organizational Setting

The post is located in the Finance Division of the Department of Program Planning and Finance. The Finance Division is responsible for the management of WIPO's financial accounting and reporting, treasury management, and compliance with financial policies and procedures. Included within these responsibilities are the management of the Organization's cash position, production of statutory financial reports and other financial information, and coordination with oversight and financial control activities.

b. Purpose Statement

The incumbent is responsible for managing all phases of business process change projects, from initiation to operational deployment. The incumbent is also required to support Finance Division users in the resolution of complex issues with the Administration Information Management System (AIMS), an integrated software suite of business applications (ERP), WIPO electronic banking and trading platforms, netting software, and Treasury Risk Management System. The incumbent serves as the primary interface between Finance Division users and technical teams and is responsible for aligning IT solutions with business requirements. The incumbent ensures overall coherency and optimal integration of the ERP solution.

c. Reporting Lines

The incumbent works under the supervision of the Director, Finance Division.

2.Duties and Responsibilities

The incumbent will perform the following principal duties:

a.The incumbent interacts with a range of colleagues mainly within the Department of Program Planning and Finance, but also with other departments when providing support on Finance processes.

b.Prepare business cases, in collaboration with business/functional owners, which define potential benefits, options for achieving these benefits through the development of new or changed processes, and associated business risks; identify stakeholders and their business needs.

c.Provide support to users and analyze user requests to identify the business needs of stakeholders; assess the functionality of operational processes, identifying opportunities for simplifying, streamlining, and enhancing processes and systems to increase efficiency.

d.Provide support for monthly and annual closure of all business units in the ERP, carrying out such closure as and when required.

e.Manage User Roles and access for WIPO's banking and connectivity platforms (UBS, Credit Suisse, and Fides), trading platform (FXall), netting software (Coprocess), data analytics (Refinitiv) and WIPO's Treasury Risk Management System (Coupa). Act as Security Administrator for all third-party software used by the Finance Division; lead all third-party software maintenance projects as needed.

f.Coordinate with AIMS support, track and monitor progress against business plans, business requirements, quality measures, and standard processes.

g.Reconcile data, analyze reconciling items and specify enhancements both to increase the amount of data processed automatically and to combat the risk of misrepresentation, fraud, or abuse; contribute to data quality improvement initiatives, as needed.

h.Work closely with subject matter experts to ensure that adequate user training, change management and solution adoption is an integral part of the change process; keep abreast of developments in the field and initiate and promote change.

i.Prepare, maintain and update functional and user documentation on business processes and IT systems and tools; develop training materials and deliver training and presentations.

j.Develop effective reporting tools to ensure that data, information and control requirements are met; contribute to the strengthening of the internal control system.

k. Conduct research on specific topics as assigned, evaluate data, present results and prepare reports.

l. Perform other related duties as required.

3.Requirements

Education (Essential)

Advanced university degree in accounting, finance, information technology or a related discipline. A first-level university degree in one of the aforementioned fields plus two years of relevant professional experience in addition to the experience requested below may be acceptable in lieu of an advanced university degree.

Education (Desirable)

Project management certification, preferably Prince2.

Experience (Essential)

At least seven years of relevant experience.

Proven track record of business process analysis and modeling and of serving as an interface between finance and IT teams.

Proven experience of finance service digital transformation, including the lifecycle of project implementation, user acceptance testing and release planning.

Experience (Desirable)

Experience with ERP business best practices in relation to Financial Modules (AP/AR/BI/GL/AM), HR Global Payroll, Commitment Control and Procurement.

Experience with Electronic Banking Platforms and Treasury Risk Management Systems (such as COUPA).

Experience in a similar post within the United Nations common system involving ERP implementation, financial system integration.

Language (Essential)

Excellent written and spoken knowledge of English.

Language (Desirable)

Knowledge of other official UN languages, particularly French.

Job Related Competencies (Essential)

Good knowledge of financial operational procedures and processes within a large organization.

Knowledge and understanding of computer systems design, testing, and deployment.

Good training and presentation skills and ability to communicate technical subjects to a non-technical audience.

Good organizational and time management skills.

Good analytical and problem-solving skills.

Excellent communication and interpersonal skills and ability to maintain effective partnerships and working relations in a multicultural environment with sensitivity and respect for diversity.

Competent user of Microsoft Office applications (Word, Excel, Outlook, PowerPoint).

Job Related Competencies (Desirable)

Excellent knowledge of accounting/finance.
Working knowledge of banking and cash management including international payment standards.

Good understanding of and experience with the UN financial business processes.

Technical skills in SQL and People Tools.

Knowledge of Tableau (Designing reports/stories).

4.Organizational Competencies

1. Communicating effectively.

2. Showing team spirit.

3. Demonstrating integrity.

4. Valuing diversity.

5. Producing results.

6. Showing service orientation.

7. Seeing the big picture.

8. Seeking change and innovation.

9. Developing yourself and others.

5.Information

Mobility:WIPO staff members are international civil servants subject to the authority of the Director General and may be assigned to any activities, office or duty station of the Organization. Accordingly, the selected candidate may be required to move from time to time to new functions and/or to another duty station.

Annual salary:

Total annual salary consists of a net annual salary (net of taxes and before medical insurance and pension fund deductions) in US dollars and a post adjustment. Please note that this estimate is for information only.The post adjustment multiplier (cost of living allowance) is variable and subject to change (increase or decrease) without notice. The figures quoted below are based on the October 2024 rate of 95.3%

P4

Annual salary

$77,326

Post adjustment

$73,692

Total Salary

$151,018

Currency USD

Salaries and allowances are paid in Swiss francs at the official rate of exchange of the United Nations.

Please refer to WIPO’s Staff Regulation and Rules for detailed information concerning salaries, benefits and allowances.

Additional Information

• Initial fixed-term appointment of two years, renewable subject to satisfactory performance and other applicable conditions. The selected candidate’s appointment will be subject to an overall term of five years in this position, with normally no possibility of renewal beyond that term. S/he may, however, apply and be considered for other positions at WIPO.

This is not applicable to WIPO staff members on fixed-term, continuing or permanent appointments, who were recruited following a competition under Staff Regulation 4.10 (“Appointment Boards”).

This vacancy announcement may be used to fill other posts at the same grade with similar functions in accordance with Staff Rule 4.9.5.

The Organization reserves the right to make an appointment at a grade lower than that advertised.

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By completing an application, candidates understand that any willful misrepresentation made on this web site, or on any other documents submitted to WIPO during the application, may result in disqualification from the recruitment process, or termination of employment with WIPO at a later date, if that employment resulted from such willful misrepresentations.

In the event that your candidature is shortlisted, you will be required to provide, in advance, a scanned copy of an identification and of the degree(s)/diploma(s)/certificate(s) required for this position. WIPO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and these will be reviewed individually.

Additional testing/interviewing may be used as a form of screening. Initial appointment is subject to satisfactory professional references.

Additional background checks may be required.