Project Management Team Lead Job ID 191099 Posted 12-Nov-2024 Service line GWS Segment Role type Full-time Areas of Interest

Project Management

Location(s)

Luzern - Luzern - Switzerland

CBRE Global Workplace Solutions provides integrated facility management services on all continents with more than 60,000 employees. In Switzerland, the GWS division provides technical, infrastructural, and commercial facility management services for clients from various industries
For our growing Facility Management organization at a client in the Pharma sector in Schachen (LU), we are looking:
Project Management Team Lead
Responsibilities:

• Managing regular projects independently
• The projects involve new construction, expansion, modification and/or replacement of buildings, facilities and sites
• Drawing up a plan of approach with a tender
• Formulating a schedule of requirements
• Subcontracting to an architect, structural engineer or consultant and supervising the design
• Contracting and subcontracting work with contractors, suppliers and installers
• Evaluating quotations and commissioning work
• Monitor the agreed time, cost and quality schedule
• Delivering to the client in accordance with the applicable procedures
• Participating in and contributing to the periodic work meetings
• Documenting and keeping timely records of all financial transactions for the purpose of invoicing clients
• Support the Project Director in the acquisition of new assignments

Person Specification/Requirements:

• Minimum of a Bachelor's degree in construction, mechanical or electrical engineering or more than 7 years of Work experience in a similar position
• Additional courses in the field of project management
• Good working knowledge of Microsoft Office packages and IT literate.
• Numerical skills and some financial acumen
• Leadership/coordination skills
• Fluent English & German is a must

Tasks:

• Stakeholder Management:
• Maintain strong relationships with key stakeholders.
• Ensure stakeholders are regularly informed of project status, risks, and issues.
• Facilitate stakeholder meetings to address concerns and gather feedback.
• Act as the primary point of contact for escalations.

Review and Sign-Off of Proposals:

• Oversee the development of project proposals and ensure alignment with business objectives.
• Review proposals for feasibility, resource requirements, risk, and alignment with strategic goals.
• Provide final approval and sign-off on project proposals before submission to stakeholders or clients.

Process Compliance:

• Regularly review project management processes to ensure compliance with organizational standards.
• Conduct audits to ensure all projects adhere to defined project management methodologies.
• Ensure that all required project documentation (e.g., project charters, risk assessments, project plans) is complete, accurate, and stored in the document management system.
• Address and rectify any deviations from established processes.

Documentation Management:

• Ensure all project-related documentation is properly organized, up-to-date, and stored in the document management system.
• Establish and enforce document control procedures, including version control and access permissions.
• Facilitate the transition of completed project documentation into long-term storage or archives.

Reporting:

• Oversee the preparation and submission of accurate and timely project reports to stakeholders and senior management.
• Monitor key performance indicators (KPIs) for all projects and report on the overall health of the project portfolio.
• Ensure that reports provide clear insights into project progress, risks, issues, and resource utilization.

Acquisition of new work:

• Identify and pursue new project opportunities in collaboration with business development teams.
• Develop and present project proposals to potential clients or stakeholders.
• Build relationships with prospective clients and stakeholders to secure new projects.
• Assess resource capacity and feasibility before committing to new work.

Team Leadership and Development:

• Provide leadership, mentorship, and guidance to the project management team.
• Conduct regular performance reviews and provide feedback to team members.
• Identify training and development needs to enhance the skills and capabilities of the team.
• Foster a collaborative and productive team environment.

Risk and Issue Management:

• Oversee the identification, assessment, and mitigation of risks across all projects.
• Ensure that issues are promptly addressed and resolved.
• Support project managers in developing contingency plans.

Resource Management:

• Allocate resources effectively across projects to ensure optimal use of team capacity.
• Monitor resource utilization and adjust assignments to maintain balance and meet project deadlines.
• Liaise with other departments to secure additional resources when necessary.

Continuous Improvement:

• Encourage the team to identify areas for process improvement and innovation.
• Implement best practices in project management to enhance efficiency and effectiveness.
• Conduct post-project reviews to gather lessons learned and integrate them into future projects.

Requirements:
Experience:

• Proven experience in project management, including managing multiple projects simultaneously.
• Experience leading a team of project managers.
• Strong background in stakeholder management and client relations.

Skills:

• Excellent leadership and team management skills.
• Strong understanding of project management methodologies.
• Proficiency in project management software and tools.
• Exceptional communication and interpersonal skills.
• Ability to analyze and interpret project data and metrics.
• Strong problem-solving and decision-making capabilities.

Knowledge:

• In-depth knowledge of project management processes and best practices.
• Familiarity with document management systems and documentation standards.
• Understanding of risk and issue management.
• Awareness of industry trends and developments.

Education and Certifications:

• Bachelor’s degree in Business, Management, or a related field (Master’s degree is a plus).
• Project Management Professional (PMP) certification or equivalent.
• Additional certifications in Agile, Lean, or Six Sigma are advantageous.

Behavioral Competencies:

• Strong organizational and time management skills.
• Detail-oriented with a commitment to quality.
• Adaptability and flexibility in managing change.
• High: level of integrity and ethical behavior.

Other Requirements:

• Availability to attend stakeholder meetings and conduct team reviews as needed.
• Ability to work under pressure and meet tight deadlines.
• Willingness to take on additional responsibilities as required.

What we can offer:

• Regional and international development opportunities in a fast-growing company
• Wide range of internal and external training opportunities
• CBRE GWS as a global player in the service sector with well-known customers from a multinational environment
• Good general conditions, such as at least five weeks' holiday, 40 hours a week, and an attractive pension fund solution

We look forward to receiving your application!