Grade: G5 Contractual Arrangement: Fixed-term appointment Contract Duration (Years, Months, Days): 24 months

Job Posting: Nov 15, 2024, 1:23:43 AM Closing Date: Dec 9, 2024, 4:59:00 PM Primary Location: Germany-Bonn Organization: EU/BON Centre for Environment & Health (DEU) CDE Schedule: Full-time
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OBJECTIVES OF THE PROGRAMME

The Division of Communicable Diseases, Environment and Health(CDE) assists country efforts to reduce the burden of communicable diseases and addresses the social, economic and environmental determinants of health, and promotes policies and actions for health through behavioral insights; communicable diseases such as tuberculosis, HIV/AIDS and hepatitis, and vector-borne and neglected tropical diseases; elimination and control of vaccine-preventable diseases and advocacy for increased use of vaccines; containing and controlling antimicrobial resistance; addressing existing and emerging environmental health risks and supporting violence and injury prevention. A determination to ensure universal access to people-centered quality health services across the continuum of care is matched by enriching the evidence base for policy design and interventions using social, cultural and behavioral approaches, to drive implementation of innovation at national, regional and local levels”. The WHO European Centre for Environment and Health in Bonn provides technical and scientific expertise on the impacts of environment on health. It delivers to countries policy advice, tools to inform and support decision -making in the areas of air quality, access to safe drinking water, sanitation and hygiene, minimizing the adverse effects of chemicals, adapt at onto and mitigation of climate change, environmental sustainability of health systems, urban health planning, including transport and mobility work, as well as violence and road traffic injury prevention. It will work with all units to develop collaborative initiatives addressing environment-related diseases. The Centre strengthens country capacities to address environment and health challenges through development and delivery of a range of training courses on environment and health, including on health impact assessment.

DESCRIPTION OF DUTIES

The incumbent supports the technical programmes of the European Centre for Environment and Health in ensuring adherence to WHO financial rules, regulations, policies and established procedures. Various additional secretarial, coordinating, monitoring and administrative services are to ensure that complete, timely and accurate information is recorded in the accounting system and overall administration.

Key duties:

FINANCE

1. Manage the Bonn e-Imprest account: Input financial transactions, generating monthly reconciliations, closures and reports, both for the bank and petty cash.

2. Check invoices for relevant APIA requirements and submit them to the Global Service Centre for processing and monitor payments.

3. Confirm receipt of services/goods in the GSM system as well as process relevant VAT forms and/or invoice templates.

4. Manage the petty cash of the Bonn office; make disbursements against authorized local payment instructions within the delegation of authority.

5. Liaise with the Global Service Desk via hotline, email or MyService to clear outstanding items. Follow-up with GSC staff to facilitate timely resolution of invoices on hold pending missing or wrong information.

6. Prepare recurring reports on assigned accounts, noting problems resulting from excess cost or shortfalls. Prepare special reports to clarify problems, or as requested for other reasons.

7. Compile reclaimable VAT invoices and submit quarterly reimbursement requests to the host government. Perform regular VAT reconciliations against the GL account.

8. Maintain contact with local bank and perform online banking transfers. Keep panel of bank signatories up to date.

9. Calculate and compile cost estimates and projected budget requirements; assist in the preparation of budget statements within the area of assignment.

10. Prepare expenditure batches through GSM; do regular workplan checks to close unused encumbrances and purchase orders.

11. Provide financial analyses of the Bonn Running Cost workplan, proposing economies of scale wherever possible

OFFICE ADMINISTRATION:

1. Management of corporate suppliers for the Bonn office, ensuring correctness of contact and bank account details.

2. Issue service/good requisitions as instructed by supervisor; maintain the Bonn fixed assets inventory including annual verifications and reconciliations.

3. Monitor generic WHO/ECEH email address for incoming inquires and forward them to the relevant P-staff for reply.

4. Advises staff with diplomatic status to prepare reimbursement claims for private VAT and energy tax.

5. Act as a liaison officer with the Protocol Office of the German Ministry of Foreign Affairs, on matters related to staff residence permits, issuance of ID cards, badges to access the UN premises, registration of vehicles, etc

.6. Support on-boarding of new staff from an administrative point of view;

7. Perform duties of Leave Administrator for Bonn Office

8. Support the organization of meetings (internal and external) and events organized/led by the office of the Head, Bonn office, including office meetings and retreats and meetings involving external guests, etc…).

Perform other duties as required.

REQUIRED QUALIFICATIONS

Education

Essential: Equivalent to graduation from secondary school or equivalent technical or commercial school.
Desirable: Higher education from an accredited educational institution. Basic training in accounting principles. Specialized training preferably in finance/administration/management related fields.

Experience

Essential: At least five years of progressively responsible experience in the finance/administrative field. Book keeping experience (minimum 2 years).
Desirable: Experience within WHO and/or UN.

Skills

Proven skills in standard office software: Windows, Word, Excel, Outlook, PowerPoint; Experience with an accounting software such as Imprest;

Experience in the use of an ERP system (Enterprise Resource Planning such as GSM) Knowledge of WHO policies and procedures requires regular updates. This is done by referring to the WHO Manual, EURO Handbook and other online administrative guidelines.

IT skills require constant development through in-house training and hands-on practice due to frequent changes/updates in the standard computer programmes used. Steady development of advanced skills (e-Imprest, invoice inquiry, supplier management) is encouraged.

WHO Competencies

• Teamwork

• Respecting and promoting individual and cultural differences

• Communication

• Producing results

• Knowing and managing yourself

Use of Language Skills

Essential: Expert knowledge of English. Expert knowledge of German.
Desirable:

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at EUR 44,919 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level

• Only candidates under serious consideration will be contacted.

• A written test and/or an asynchronous video assessment may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.

• The WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (https://www.who.int/careers/diversity-equity-and-inclusion) are strongly encouraged to apply.

• Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to reasonableaccommodation@who.int

• An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• For information on WHO's operations please visit: http://www.who.int.

• WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.

• The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.

• Please note that WHO's contracts are conditional on members of the workforce confirming that they are vaccinated as required by WHO before undertaking a WHO assignment, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and Wellbeing Services (SHW). The successful candidate will be asked to provide relevant evidence related to this condition. A copy of the updated vaccination card must be shared with WHO medical service in the medical clearance process. Please note that certain countries require proof of specific vaccinations for entry or exit. For example, official proof /certification of yellow fever vaccination is required to enter many countries. Country-specific vaccine recommendations can be found on the WHO international travel and Staff Health and Wellbeing website. For vaccination-related queries please directly contact SHW directly at shws@who.int.

• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.

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