Org. Setting and Reporting Created in December 1999, the United Nations Office for Disaster Risk Reduction (UNDRR) is the designated focal point in the United Nations system for the coordination of efforts to reduce disasters and to ensure synergies among the disaster reduction activities of the United Nations and regional organizations and activities in both developed and less developed countries. Led by the United Nations Special Representative of the Secretary-General for Disaster Risk Reduction (SRSG), UNDRR has over 150 staff located in its headquarters in Geneva, Switzerland, and in regional offices. Specifically, UNDRR guides, monitors, analyses and reports on progress in the implementation of the Sendai Framework for Disaster Risk Reduction 2015-2030, supports regional and national implementation of the Framework and catalyses action and increases global awareness to reduce disaster risk working with UN Member States and a broad range of partners and stakeholders, including civil society, the private sector, parliamentarians and the science and technology community. This temporary position is located in the Director's office of UNDRR. The incumbent will report to the Senior Coordination Officer of the Early Warning for All initiative at UNDRR. Responsibilities Under the overall supervision of the Senior Coordination Officer of the EW4All initiative, and day-to-day supervision of the Programme Management Officer, the incumbent will be responsible for the following functions: 1. Assists in supporting effective coordination and implementation of the EW4All initiative by: (a) Reviewing and analyzing relevant documents and reports; (b) Liaising with UNDRR regional Offices, Branches and Units, and other UNDRR initiatives; (c) Assisting the planning and organizing of hybrid, online and in-person coordination meetings; (d) Supporting the preparation of the meetings of the Advisory Panel of the initiative; (e) Contribute to the preparation of written outputs in support of these meetings such as background papers, analysis, sections of reports and studies, presentations etc. 2. Assists in resource mobilization for and the planning, development, budgeting and management of projects by: (a) Undertaking research, and drafting proposals and project specifications; (b) Liaising with stakeholders and partners, including donors; (c) Preparing budgets and monitoring expenditure; (d) Monitoring the implementation of funded projects; and (e) Reviewing and drafting reports. 3. Assists in the planning, budgeting and servicing of global and regional multistakeholder fora for the EW4All initiative and other events by : (a) Liaising with the office’s Administrative and Finance Assistant on organizational matters and logistics (b) Liaising with co-lead, partner organizations and relevant UNDRR Branches and Units for logistics and substantive matters; (c) Drafting or providing substantive and technical inputs to meeting documentation and reports; (d) Contributes to the preparation of briefing materials and draft speaking notes and speeches; (f) Ensuring follow-up of action points that arise from meetings and events. 4. Contributes to the coordination of communications and outreach activities by: (a) Producing awareness material related to the EW4All initiative and the Front Office; (b) Supporting the drafting of various written outputs and compiling of specific content for press releases, media packs, reports, brochures, briefings, newsletters, and Web-based media; (c) Responding to external requests for information, general enquiries and preparing related correspondence; (d) Working closely with other staff to implement an appropriate electronic information archive system. 5. Provides support for the recruitment and integration of interns in the FO-EW4A work : (a) facilitating all intern recruitment; (b) Acting as day-to-day supervisor of recruited interns, under the overall supervision of the senior coordinator. 6. Contributes to the collection and analysis of data as well as identification of trends or patterns and provides draft insights through graphs, charts, tables and reports using data visualization methods for data-driven planning, decision-making, presentation and reporting. 8. Perform other related duties as assigned. Competencies Professionalism: Knowledge and understanding of theories, concepts and approaches relevant to the development, implementation and evaluation of programmes/projects. Ability to analyze and interpret data in support of decision-making and convey resulting information to management. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently. Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed. Education Advanced university degree (Master's degree or equivalent) in business administration, management, economics or a related field is required. A first-level university degree in combination with two (2) years of qualifying experience may be accepted in lieu of the advanced university degree. Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable. Job - Specific Qualification Not available. Work Experience A minimum of two (2) years of progressively responsible experience in project/programme management, administration or related area is required. Experience in disaster risk reduction, early warning and early and anticipatory action or related area is required. Experience working in international or intergovernmental settings is desirable. Experience in data analytics or related area is desirable. Languages English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Working knowledge of French is desirable. Assessment Evaluation of qualified candidates for this position may include a substantive assessment which may be followed by a competency-based interview. Special Notice This is a temporary position for a period of 364 days. While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. 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Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date. 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