Part-Time Executive Support Assistant (m/f/d)

ABOUT THE ROLE

The Transparency International Secretariat is currently seeking an Executive Support Assistant for the CEO Office as part of the Executive Support Team.

This position is ideal for students seeking flexible hours

OVERVIEW OF KEY DIMENSIONS

Role Purpose: The Executive Support Assistant provides executive support to Secretariat leadership (Chief Executive Officer and the Chief Administrative Officer).

Team: CEO Office

Reporting Line: Chief Executive Officer

Salary Band: Midi Job on hourly wage (16 EU/hour)

Starting Date: as soon as possible

Contract Duration: Currently we can offer a temporary employment contract limited for a duration of 1 year.

Working Hours: part time [up to 20 hours per week, paid at hourly rate]

Location: Transparency International Secretariat (TI-S), Berlin, Germany

MAIN ACCOUNTABILITIES OF THE ROLE

Reporting to the Chief Executive Officer, the Executive Support Assistant will:

• Executive support
  • Provide overall day-to-day administrative support to the Secretariat Executives
  • Facilitate effective information sharing and communication flows between Secretariat Management and the rest of the organisation, utilising advanced email functionalities and mass mailing software solutions
  • Work with the Senior Executive Coordinator to ensure efficient communication flow among Secretariat Executives and the Board as well as between them and external and internal stakeholders
  • Plan and coordinate the calendars of Secretariat Executives and ensure cost- and time-effective travel arrangements
  • Provide support for the organisation of TI meetings and planned events involving the CEO office

CANDIDATE PROFILE

In order to succeed in this role, candidates will need to meet the following:

• Relevant professional experience in administrative support, project assistance, internal communications or similar
• Professional language proficiency in English essential; additional languages (e.g. German, French, Spanish, Arabic) is an asset
• Strong interpersonal skills and ability to establish and maintain cooperative and productive working relationships with a wide range of stakeholders at all levels of the organization
• High level of intercultural competence, diplomacy and political sensitivity
• Excellent organisational skills to structure and prioritise multiple concurrent tasks with attention to detail
• Ability to handle confidential information
• Good written communicator with knowledge mass emailing solutions
• Routinized in the use of MS Office, particularly advanced use of MS Outlook. Familiarity with MS SharePoint an advantage.
• Interest in anti-corruption work and commitment to the values and principles of Transparency International

WHAT WE OFFER

Joining the Transparency International Secretariat candidates can expect:

• the opportunity to become part of the global movement against corruption and make a positive contribution to the work of TI in the field of transparency and accountability working on a wide range of relevant and challenging issues
• a role with purpose, working in a team of engaged and enthusiastic experts in the field of anti-corruption, driven and united by the desire to fight corruption and achieve significant and large-scale replicable impact
• a dynamic, flexible and international working environment with peers representing 45+ different nationalities
• a high degree of collaboration and autonomy in a lean and agile organisation with streamlined decision-making processes and a shared leadership culture with servant leadership philosophy
• opportunities to learn and grow, including regular Show & Tell meetings and visits by external experts

Staff at TI-S enjoy a competitive compensation & benefits package designed for staff well-being and work life balance, incl.:

• financial contribution to German language classes
• generous time off with 30 days of annual leave per year and flexible working times around core hours
• remote-hybrid working model from within Germany
• the possibility of Work from Abroad for periods of time (currently for up to 10 working days at a time for a maximum of 20 working days per calendar year)
• Friday afternoons alternately free or meeting-free during the summer months
• Pluxee Restraurant Checks with plenty of options nearby the office for reduced prices for meals
• reduced membership fees with Urban Sports Club
• mental wellbeing and counselling support by OpenUp
• a centrally located office in a vibrant metropolitan city with excellent public transportation connectivity at the river Spree

HOW TO APPLY

Interested candidates are invited to submit a CV and cover letter in English, merged into one PDF file, via our TI website Career Opportunities - Transparency.org clicking on the vacant position and the button ‘Apply Online’

External applications will be accepted until November 18 and then will be reviewed on a rolling basis.

Only applications duly completed and received through the online recruitment system will be considered.

Transparency International is committed to creating an inclusive work environment where diversity is valued and where there is equality of opportunity. We actively seek a diverse applicant pool and therefore welcome and strongly encourage applications from qualified candidates of all regions, countries, cultures and backgrounds. Existing permission to work in Germany is not a selection criterion and TI-S supports successful candidates in the process for applying for a work permit, if needed and eligible.

Selection of staff is made on a competitive basis and we do not discriminate on the basis of national origin, race, colour or ethnic background, religious belief, sex, gender identity and expression or sexual orientation, marital or family status, age or ability. We kindly ask applicants to refrain from including in their application information relating to the above as well as from attaching photos.

DISCLAIMER

Please note that Transparency International does not charge any fees at any stage of its recruitment and selection process (whether at application, processing, testing, interviewing, traveling or otherwise), nor does Transparency International require or need to know any information relating to the bank account details of applicants. Transparency International will also not ask you to join any group or account on social media or elsewhere.

FURTHER INFORMATION

To learn more about Transparency International please visit our website and follow us on social media:

Website: https://www.transparency.org

Twitter: https://twitter.com/anticorruption

LinkedIn: https://www.linkedin.com/company/transparency-international/

Instagram: https://www.instagram.com/transparency_international/

Facebook: https://www.facebook.com/TransparencyInternational