Administration
EMBL Heidelberg

EMBL is Europe’s life sciences laboratory – an intergovernmental organisation with more than 110 independent research groups and service teams covering the spectrum of molecular biology. It operates across six sites in Heidelberg (headquarters), Barcelona, Cambridge, Grenoble, Hamburg and Rome. Our mission is to perform basic research in molecular and cell biology; train scientists, students and visitors at all levels; offer vital services to scientists in the public and private sectors within the member states; develop new instruments and methods; and engage actively in technology transfer.

Alba Diz-Muñoz, a research group leader in the Cell Biology and Biophysics (CBB) Unit is seeking an Administrative/Budget officer to help with management of lab finances as well as general lab management and organization.

Your role

• Support for budget tracking: you will keep an eye on the status of the budgets and alert to potential issues and risks
• Support in grant administration, including managing timetables for grant reports and updates and alerting of imminent deadlines
• Support with invoice processing and communication with the budgets office
• Managing the logistics of visitors to lab, including organizing schedules, venues for talks and meetings, and travel and accommodation
• Coordinate and support lab meetings, seminars, workshops, and other group events, including logistics, participant registration, and catering arrangements
• Assist in onboarding new team members, including coordinating with HR, IT, and facilities to ensure a smooth transition into the group
• Assistance to Alba Diz-Muñoz in the planning and booking of work-

You have

• Excellent communication skills and interpersonal skills
• Facility with written and spoken English; German language skills are not required but may be beneficial
• Excellent organizational skills, with the ability to manage multiple tasks and prioritize effectively
• High level of attention to detail
• Familiarity working with Microsoft Office
• You enjoy working in a dynamic, collaborative environment
• The ability to work proactively, willingness and interest in learning new tasks

You might also have

• Experience managing budgets and working with budget management software
• Experience using Workday
• Experience in an international working environment

Why join us

EMBL is an inclusive, equal opportunity employer offering attractive conditions and benefits appropriate to an international research organisation with a very collegial and family friendly working environment. The remuneration package comprises a competitive salary, a comprehensive pension scheme, medical, educational and other social benefits, and the availability of an excellent child care facility on campus.

The Diz-Muñoz group is an international and interdisciplinary group of researchers. We thrive on collaboration, open discussion, and helping each other. In the Diz-Muñoz group we believe that diversity is a great strength, and that researchers thrive when they feel safe to discuss crazy ideas and open share any struggles or problems. The candidate will also be expected to support these values.

** Don’t meet every single requirement? We are dedicated to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply nevertheless.

What else you need to know

We are Europe’s research laboratory for the life sciences – an intergovernmental organisation performing scientific research in disciplines including molecular biology, physics, chemistry and computer science. We are an international, innovative and interdisciplinary laboratory with more than 1900 employees from many nations, operating across six sites, in Heidelberg (HQ), Barcelona, Hinxton near Cambridge, Hamburg, Grenoble and Rome.

Our mission is to offer vital services in training scientists, students and visitors at all levels; to develop new instruments and methods in the life sciences and actively engage in technology transfer activities, and to integrate European life science research. The working language of the institute is English.

Please note that this appointment is on a fixed-term contract of up to two years in total, depending on the length of the stay of the relevant Group Leader.

EMBL is a signatory of DORA. Find out how we implement best practices in research assessment in our recruitment processes here.

Please apply online through: www.embl.org/jobs